Strategic Executive Assistant to the Provost

Smith College; Northampton (MA); On-site; USD 43,000 - 52,000; Full time

Job summary

Smith College in Northampton, MA seeks an Executive Assistant to the Provost and Dean of Faculty to provide high-level administrative and operational support. You will manage the provost’s complex calendar, travel, and correspondence, and assist with strategic initiatives.

The role requires discretion, strong written and verbal communication, and the ability to handle multiple tasks in a fast-paced environment. Proficiency in Zoom, Google Workspace, Word, Excel, and PowerPoint is essential.

Qualifications

• Bachelor's Degree and 5+ years experience.
• Proficiency in Zoom, Google Workspace, Word, Excel and PowerPoint.
• Superior written and verbal communications; professional business etiquette.

Responsibilities

• Anticipate and support provost administrative needs, including calendar, travel, and expenses.
• Coordinate meetings, prepare briefings, invite attendees, set up Zoom, and load materials for meetings.
• Project-manage select provost initiatives and strategic initiatives as assigned.
• Act as gatekeeper for provost schedule and manage confidential communications.
• Provide general office support and assist with special projects as needed.

Skills

Organizational skills

Attention to detail

Communication

Multi-tasking

Discretion

Problem-solving

Education

Bachelor's Degree

Tools

Zoom

Google Workspace

Microsoft Word

Excel

PowerPoint

Job description

Smith College in Northampton, MA seeks an Executive Assistant to the Provost and Dean of Faculty to provide high-level administrative and operational support. You will manage the provost’s complex calendar, travel, and correspondence, and assist with strategic initiatives.

The role requires discretion, strong written and verbal communication, and the ability to handle multiple tasks in a fast-paced environment. Proficiency in Zoom, Google Workspace, Word, Excel, and PowerPoint is essential.