Executive Assistant to the Provost & Dean of Faculty

Smith College; Northampton (MA); On-site; USD 43,000 - 51,000; Full time

Job summary

Smith College, located in Northampton, MA, seeks an Executive Assistant to the Provost and Dean of Faculty. The role offers high-level administrative support, calendar management, travel planning, and collaboration with the Provost and associated offices.

Responsibilities include managing complex calendars, coordinating meetings, drafting communications, and supporting special projects. Bachelor’s degree and 5+ years’ experience required; proficiency in Zoom, Google Workspace, Word, Excel, and

Qualifications

• Bachelor’s Degree and 5+ years experience
• Proficiency in Zoom, Google Workspace, Microsoft Word, Excel and PowerPoint

Responsibilities

• Manage the provost’s calendar and travel arrangements
• Provide executive level assistance and prepare materials for decision-making
• Draft remarks and communications for the Provost
• Coordinate meetings and events; act as gatekeeper for the provost’s time
• Support select projects and special initiatives as needed
• Maintain confidentiality and project manage provost initiatives

Skills

Organizational skills

Attention to detail

Interpersonal skills

Written and verbal communication

Decision making

Team player

Multitasking

Deadline driven

Professionalism

Problem solving

Adaptability

Tech savviness

Education

Bachelor’s Degree

Tools

Zoom

Google Workspace

Microsoft Word

Excel

PowerPoint

Job description

Smith College, located in Northampton, MA, seeks an Executive Assistant to the Provost and Dean of Faculty. The role offers high-level administrative support, calendar management, travel planning, and collaboration with the Provost and associated offices.

Responsibilities include managing complex calendars, coordinating meetings, drafting communications, and supporting special projects. Bachelor’s degree and 5+ years’ experience required; proficiency in Zoom, Google Workspace, Word, Excel, and