Senior Board & Events Operations Coordinator

Smith College; Northampton (MA); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Competitive benefits package

Overtime evenings/weekends as needed

Professional development opportunities

Job summary

Smith College in Northampton, MA is seeking an Administrative Support professional to assist the AVP of Alumnae Relations and the AASC Executive Director. You will coordinate Board meetings, subcommittees, and the Medal Committee, plan virtual and in-person events, manage travel and budgets, and maintain leader records.

This role requires strong organizational skills, discretion, and collaboration across teams. The position supports a diverse workforce, with some overtime evenings/weekends.

Qualifications

• Associate's Degree and 1-5 years experience or equivalent combination
• Strong organizational skills and attention to detail
• Ability to prioritize work, take initiative and solve problems
• Strong technology skills
• Maintain confidentiality, diplomacy and good judgment
• Excellent customer service while interacting with a diverse population
• Ability to work collaboratively and manage projects independently
• Commitment to accuracy
• Excellent interpersonal and communication skills
• Commitment to professional development and cultural values

Responsibilities

• Provide administrative support for events and meetings for the AASC Board and committees
• Coordinate on-site and virtual meetings, agendas, and materials
• Manage travel, venues, catering, and budgets; reconcile expenses
• Maintain leadership records, contact data, and bios in databases
• Support Reunion Student Program administration and student payroll
• Assist with team meetings, budgets, and quarterly reports
• Communicate with board members and staff to support volunteers
• Keep calendars for AASC, Nominating, and Medal Committees

Skills

Organizational skills

Attention to detail

Prioritization

Confidentiality

Customer service

Teamwork

Communication

Professional demeanor

Education

Associate's Degree

Tools

Microsoft

Google Suite

Salesforce

Zoom

Job description

Smith College in Northampton, MA is seeking an Administrative Support professional to assist the AVP of Alumnae Relations and the AASC Executive Director. You will coordinate Board meetings, subcommittees, and the Medal Committee, plan virtual and in-person events, manage travel and budgets, and maintain leader records.

This role requires strong organizational skills, discretion, and collaboration across teams. The position supports a diverse workforce, with some overtime evenings/weekends.