Provost's Senior Executive Assistant

Harvard University; Massachusetts; Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision coverage

Retirement plans with university...

Tuition assistance and reimbursement

Commuter benefits and campus perks

Job summary

Harvard University is seeking a Senior Executive Assistant to the Provost to support the Provost’s office with high-level administrative duties, calendar management, travel planning, and event coordination. You will liaise with deans, faculty, students, and external partners while maintaining confidentiality and professionalism.

The role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Seven years of experience supporting senior/executive leaders.
• Advanced proficiency with Microsoft Outlook, Word, and Excel.
• Bachelor’s degree preferred; Harvard experience and familiarity with academics are a plus.

Responsibilities

• Provide high-level support with confidentiality and timeliness.
• Develop and maintain systems for managing the Provost’s administrative needs.
• Manage the Provost’s complex calendar and travel arrangements.
• Oversee business expenses and reimbursements for the Provost.
• Coordinate events and special projects for the Provost.
• Liaise with deans, senior administrators, faculty, students, and external partners.
• Maintain professionalism and discretion in all interactions.
• Provide in-person support for visitors and meetings, including space setup.

Skills

Executive support

Calendar management

Travel coordination

Event logistics

Expense management

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Harvard University is seeking a Senior Executive Assistant to the Provost to support the Provost’s office with high-level administrative duties, calendar management, travel planning, and event coordination. You will liaise with deans, faculty, students, and external partners while maintaining confidentiality and professionalism.

The role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.