Strategic Executive Assistant to the President | Orlando

Harris Civil Engineers, LLC; Orlando (FL); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Employee-owned culture

Job summary

Harris Civil Engineers, LLC is seeking a proactive and highly organized Executive Administrative Assistant to support the President and help drive day-to-day operations in Orlando, Florida.

The ideal candidate will manage calendars, travel, correspondence, and presentations; coordinate meetings; track deadlines and initiatives; and handle confidential information with discretion while supporting proposals, marketing activities, and internal communications.

Qualifications

• 3–5+ years of executive administrative support or office management.
• Strong organizational, written, and verbal communication, with proofreading abilities.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to manage multiple priorities independently with discretion.
• Professional demeanor and strong interpersonal skills.
• Experience with proposals, marketing, or Adobe InDesign is a plus.
• Commitment to contributing to our employee-owned culture.

Responsibilities

• Manage the President’s calendar, meetings, travel arrangements, and priorities.
• Prepare correspondence, reports, and presentations.
• Coordinate meetings, agendas, minutes, and follow-up actions.
• Track deadlines, projects, and key initiatives.
• Serve as a point of contact for internal and external stakeholders.
• Handle confidential information with discretion.
• Support special projects, proposals, document preparation, and marketing activities as needed.

Skills

Calendar management

Communication skills

Discretion

Multitasking

Professional demeanor

Interpersonal skills

Proofreading

Proposal support

Tools

Microsoft Office

Adobe InDesign

Job description

Harris Civil Engineers, LLC is seeking a proactive and highly organized Executive Administrative Assistant to support the President and help drive day-to-day operations in Orlando, Florida.

The ideal candidate will manage calendars, travel, correspondence, and presentations; coordinate meetings; track deadlines and initiatives; and handle confidential information with discretion while supporting proposals, marketing activities, and internal communications.