Strategic Executive Assistant to the President

Caldwell-Watson-Real-Estate-Group,-Inc.; Cypress (TX); Presencial; USD 65.000 - 90.000; Tempo integral

Benefícios oferecidos por esta vaga

Competitive compensation

Benefits package

Professional growth opportunities

Resumo da vaga

Caldwell Companies in Houston, TX seeks an Executive Assistant to the President. This highly visible role manages a complex calendar, high‑volume email, travel, meetings, and executive materials with discretion and professionalism.

The ideal candidate is exceptionally organized, proactive, and calm under pressure, with experience supporting real estate development or investment teams preferred and a proven ability to coordinate across teams while protecting senior leadership time.

Qualificações

• Bachelor's degree from an accredited four-year college or university required.
• Five or more years of progressive executive assistant or senior administrative support experience; experience supporting a president, C-suite executive, or senior development leader preferred.
• Real estate development, investment, construction, property management, or related industry experience strongly preferred.
• Demonstrated success managing complex calendars, high-volume email, travel, meetings, confidential communications, and competing priorities.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong writing, proofreading, presentation, and verbal communication skills.
• Experience preparing meeting materials, tracking action items, organizing project documentation, and coordinating across multiple stakeholders.
• Familiarity with AI productivity tools and project-management platforms is a plus.

Responsabilidades

• Own and manage the President's complex calendar, balancing internal priorities, external commitments, travel, site visits, deadlines, preparation time, and shifting business needs.
• Monitor, organize, and help manage the President's email; identify urgent matters, draft or coordinate responses, route requests, and maintain reliable follow-up systems.
• Prepare briefing materials, presentations, reports, correspondence, and talking points for leadership and key meetings.
• Attend select meetings, capture decisions and action items, assign owners, and follow up until commitments are completed.
• Draft, proofread, and format professional communications on behalf of the President while maintaining accuracy, tone, confidentiality, and brand standards.

Conhecimentos

Calendar management

High-volume email management

Executive support

Travel coordination

Meeting coordination

Communication skills

Prioritization

Formação

Bachelor's degree

Ferramentas

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Descrição da vaga

Caldwell Companies in Houston, TX seeks an Executive Assistant to the President. This highly visible role manages a complex calendar, high‑volume email, travel, meetings, and executive materials with discretion and professionalism.

The ideal candidate is exceptionally organized, proactive, and calm under pressure, with experience supporting real estate development or investment teams preferred and a proven ability to coordinate across teams while protecting senior leadership time.