Strategic Executive Assistant to the President

HAHN Group GmbH; Miamisburg (OH); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

HSA/FSA Options

Critical Illness Insurance

Life Insurance

401K

Vacation/Sick/Holiday

Job summary

HAHN Automation Group US, Inc. is seeking an experienced Executive Assistant to support the President with calendar management, travel planning, board-ready materials, and confidential communications.

You will act as a trusted liaison with internal and external stakeholders, coordinate meetings, and help drive executive workflows using modern productivity and AI tools. The role requires strong organizational skills, 5+ years of experience supporting a senior executive, and excellence in written

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years supporting a senior executive (President/CEO).
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Willingness to travel as needed.
• Strong meeting documentation and note-taking skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Attention to detail and accuracy.
• Ability to prioritize under pressure.
• Excellent interpersonal and relationship-building skills.
• Proficiency with Microsoft Office 365 and modern productivity tools.

Responsibilities

• Manage and maintain the President's calendar, meetings, travel, and events.
• Prioritize meeting requests and protect time for strategic work.
• Coordinate and prepare materials for executive and board meetings.
• Prepare briefing materials and track action items.
• Draft and proofread communications and executive documents.
• Serve as liaison between the President and stakeholders.
• Screen and prioritize communications and manage inboxes as delegated.
• Maintain centralized tracker for actions and deadlines.
• Coordinate travel arrangements and expenses for the President.
• Attend meetings to take notes and summarize decisions and actions.
• Plan and coordinate company events and executive functions.
• Conduct research and compile information for the President.

Skills

Calendar management

Executive support

Communication skills

Travel coordination

Note taking

Confidentiality

MS Office 365

AI productivity tools

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

HAHN Automation Group US, Inc. is seeking an experienced Executive Assistant to support the President with calendar management, travel planning, board-ready materials, and confidential communications.

You will act as a trusted liaison with internal and external stakeholders, coordinate meetings, and help drive executive workflows using modern productivity and AI tools. The role requires strong organizational skills, 5+ years of experience supporting a senior executive, and excellence in written