Senior Executive Assistant

Confidential; Clearwater (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading executive support role seeks an exceptional Senior Executive Assistant based in Clearwater, Florida. This position involves managing complex calendars, coordinating initiatives, and exercising discretion with sensitive information. Candidates should have strong business judgment, project management experience, and emotional intelligence. Operating in a fast-paced environment, you'll ensure initiatives advance effectively and executive time is used intentionally. This high-visibility role presents opportunities for influence in strategic decision-making.

Qualifications

• Experience in Executive Operations or Project Management is preferred.
• Strong business acumen and commercial awareness are necessary.
• PMP certification is a plus.

Responsibilities

• Manage complex calendars and prepare meeting materials.
• Coordinate multiple initiatives and track follow-ups.
• Handle confidential matters with professionalism.

Skills

Senior Executive Assistant

Business Judgment

Project Coordination

Emotional Intelligence

Detail-Oriented

Job description

CONFIDENTIAL – Senior Executive Assistant

Reporting to: C-Suite Executive

Position Type: Senior, high-trust role

Overview

This is not a traditional administrative position.

We are seeking an exceptional Executive Assistant to support a senior C-level executive with broad responsibility across strategy, operations, and execution. This role exists to create leverage—ensuring that priorities are advanced, details are managed, and critical initiatives continue to move forward without friction.

The right individual will bring strong business judgment, operational discipline, and project-oriented thinking. You will be trusted with sensitive information, expected to operate independently, and relied upon to manage complexity with professionalism and discretion.

This is a high-visibility, in-office role requiring maturity, resilience, and sound judgment.

Role Scope

This role combines senior-level executive support with elements of project coordination, executive operations, and priority management.

It requires someone who can operate confidently at the C-suite level while remaining grounded in execution and detail.

Key Responsibilities

Executive Support & Time Management

• Own complex calendar management, meeting preparation, and follow-through
• Anticipate conflicts, prioritize requests, and ensure executive time is aligned to the highest-value objectives
• Prepare briefing materials, agendas, and summaries
• Draft and manage communications on behalf of the executive as needed

Project & Initiative Coordination

• Track multiple initiatives across functions
• Drive follow-ups, maintain accountability, and surface risks early
• Support planning cycles and leadership cadence

Business Judgment & Discretion

• Apply commercial and operational judgment to priorities
• Act as a trusted partner managing information flow
• Handle confidential matters with professionalism and discretion

Organization & Execution

• Maintain clarity across competing priorities
• Organize materials and reference documents
• Ensure nothing critical is missed

What Success Looks Like

• Executive time is protected and used intentionally
• Initiatives move forward without constant intervention
• Meetings result in action and clarity
• Issues are identified early and addressed quietly
• Leadership gains capacity to operate at the right altitude

Ideal Background & Profile

• Senior Executive Assistant, Executive Operations, or Project Management background
• Strong business acumen and commercial awareness
• Project management experience strongly preferred (PMP a plus)
• Highly organized, proactive, and detail-oriented
• High emotional intelligence and sound judgment
• Comfortable navigating strong personalities without engaging in politics
• Discretion and resilience are essential

Working Environment

• In-office role based in Clearwater, Florida
• Fast-moving, high-accountability environment
• Direct communication style
• Requires composure, judgment, and consistency

Why This Role Matters

This role is central to the effectiveness of senior leadership, offering meaningful responsibility, influence, and exposure to strategic decision-making while remaining execution-focused.