Strategic Executive Assistant to the General Manager

Lotus Bakeries, Milan; San Francisco (CA); In loco; USD 65.000 - 105.000; Tempo pieno

Descrizione del lavoro

The Executive Assistant to the General Manager at Lotus Bakeries, in San Francisco, provides administrative and operational support, managing calendars, travel, and communications with discretion. This role requires resourcefulness, strong organizational skills, and the ability to handle multiple priorities with minimal supervision.

Candidates will coordinate meetings, prepare materials, and maintain smooth daily operations while engaging with executives and external stakeholders.

Competenze

• 3+ years as an Executive Assistant or similar role supporting senior leadership.
• Experience supporting C-suite executives strongly preferred.
• Outstanding organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Proactive, detail-oriented, and able to manage multiple priorities.

Mansioni

• Manage a complex calendar, including scheduling and prioritization of internal and external meetings.
• Prepare meetings with agendas, materials, and presentations.
• Manage meeting logistics and follow-up on action items.
• Draft and proofread correspondence, reports, and notes.
• Coordinate travel arrangements and expense processing.
• Support the GM and maintain visibility into key priorities.

Conoscenze

Calendar management

Microsoft Office

Executive support

Travel coordination

Stakeholder communication

Discretion & confidentiality

Strumenti

SharePoint

Video conferencing tools

Expense systems

Descrizione del lavoro

The Executive Assistant to the General Manager at Lotus Bakeries, in San Francisco, provides administrative and operational support, managing calendars, travel, and communications with discretion. This role requires resourcefulness, strong organizational skills, and the ability to handle multiple priorities with minimal supervision.

Candidates will coordinate meetings, prepare materials, and maintain smooth daily operations while engaging with executives and external stakeholders.