Executive Assistant to Director of Operations

Lotane & Associates P A; Florida; On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Employee-Paid Vision and Dental Ins

Employee-Paid AFLAC Supplemental Plans

Employer-Paid Life Insurance

401(k) Retirement Plan with company匹配

Paid Time Off

Paid Holidays

Volunteer Time Program

Employee Assistance Program

Tuition Reimbursement

Employee Discount Programs

Job summary

Lotane & Associates, P.A. in Cocoa, FL seeks an Administrative Assistant to support the Director of Operations with calendar management, communications, and daily priorities. This in-office role runs Monday–Friday 8:00am–5:00pm with a 1-hour lunch break and two 15-minute breaks, no nights or weekends.

The successful candidate will handle sensitive information with discretion, draft correspondence, coordinate travel, and maintain organized records while collaborating with staff and vendors.

Qualifications

• High school diploma or GED required; associate degree or relevant admin training preferred.
• Previous administrative support experience required; experience supporting a senior leader preferred.
• Excellent written communication and professional correspondence skills.
• Strong calendar management, prioritization, follow-through, and meeting coordination skills.
• Sound judgment, discretion, confidentiality, and ability to work independently.
• Proficiency in Microsoft Outlook, Word, and PowerPoint; familiarity with Monday.com preferred.

Responsibilities

• Manage the Director of Operations’ calendar, appointments, meetings, and scheduling priorities.
• Screen and coordinate meeting requests to protect the Director’s time and support prioritization.
• Draft, proofread, and prepare emails, memos, reports, presentations, and correspondence for the Director.
• Coordinate travel arrangements, itineraries, and accommodations as requested.
• Attend meetings, take notes, prepare minutes, and distribute action items.
• Maintain executive records, contact lists, and confidential documents.

Skills

Calendar management

Outlook

Word

PowerPoint

Monday.com

Discretion/Confidentiality

Education

High school diploma or GED

Associate degree or admin training preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Job description

Lotane & Associates, P.A. in Cocoa, FL seeks an Administrative Assistant to support the Director of Operations with calendar management, communications, and daily priorities. This in-office role runs Monday–Friday 8:00am–5:00pm with a 1-hour lunch break and two 15-minute breaks, no nights or weekends.

The successful candidate will handle sensitive information with discretion, draft correspondence, coordinate travel, and maintain organized records while collaborating with staff and vendors.