Executive Assistant to Director of Operations | In-Office

Lotane & Associates, P.A.; Florida; On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Employee-Paid Vision and Dental

AFLAC supplemental plans

Employer-Paid Life Insurance

401(k) retirement plan

Paid Time Off

Paid Holidays

Volunteer Time Program

Employee Assistance Program

Tuition Reimbursement

Employee Discount Programs

Job summary

Lotane & Associates, P.A. in Cocoa, FL is hiring an Administrative Assistant to support the Director of Operations. You will manage calendars, communications, meetings, and travel, acting as a trusted partner who handles confidential information with discretion.

The role is in-office, not remote, with a Monday–Friday 8:00am–5:00pm schedule, including a 1-hour lunch and two 15-minute breaks. Prior experience supporting senior leaders is preferred, along with strong written communication skills.

Qualifications

• High school diploma or GED required; associate degree or admin training preferred.

Responsibilities

• Manage and maintain the Director of Operations’ calendar, appointments, meetings, conference calls, and scheduling priorities.
• Monitor, organize, and prioritize the Director’s email and requests, escalating time-sensitive matters.
• Draft, proofread, and prepare emails, memos, reports, presentations, and correspondence for the Director.
• Screen and coordinate meeting requests to protect the Director’s time and support prioritization.
• Serve as a liaison with leadership, employees, clients, partners, and vendors.
• Coordinate travel arrangements, itineraries, and accommodations as requested.
• Prepare meeting agendas, materials, and briefing documents.
• Attend meetings, take notes, prepare minutes, and distribute actions.
• Track follow-ups and deadlines; maintain project trackers (e.g., Monday.com).
• Maintain confidential documents and executive records.

Skills

Communication

Calendar management

Discretion

Independent work

Education

High school diploma or GED

Associate degree or admin training

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Monday.com

Job description

Lotane & Associates, P.A. in Cocoa, FL is hiring an Administrative Assistant to support the Director of Operations. You will manage calendars, communications, meetings, and travel, acting as a trusted partner who handles confidential information with discretion.

The role is in-office, not remote, with a Monday–Friday 8:00am–5:00pm schedule, including a 1-hour lunch and two 15-minute breaks. Prior experience supporting senior leaders is preferred, along with strong written communication skills.