Senior Executive Assistant to GM | Global Travel & Ops

Lotus Bakeries; San Francisco (CA); In loco; USD 90.000 - 130.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

401(k) matching

Paid time off

Descrizione del lavoro

Lotus Bakeries is seeking an Executive Assistant to the General Manager in San Francisco to provide comprehensive administrative and operational support. The role requires resourcefulness, discretion, and the ability to manage a wide range of priorities with minimal supervision.

Responsibilities include managing a complex calendar, coordinating meetings, travel, and expenses, and preparing materials. The successful candidate will communicate effectively with executives and external partners,

Competenze

• 3+ years of experience as an Executive Assistant or similar role supporting senior leadership.
• Experience supporting C-suite executives is strongly preferred.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong judgment and discretion with confidential information.
• Proactive, resourceful, and able to manage multiple priorities.

Mansioni

• Manage a complex calendar, scheduling, and coordination of internal and external meetings.
• Prepare meetings with agendas, background materials, presentations, and other relevant information.
• Coordinate meeting logistics, including conference rooms, virtual meetings, catering, and other arrangements.
• Draft, edit, and proofread correspondence, presentations, reports, and meeting notes.
• Track key projects, deadlines, and action items; follow up as needed.
• Organize domestic and international travel; handle expense processing and reimbursements.

Conoscenze

Calendar management

Executive support

Microsoft Office

Written & verbal communication

Discretion

Time management

Prioritization

Independent worker

Problem-solving

Stakeholder management

Descrizione del lavoro

Lotus Bakeries is seeking an Executive Assistant to the General Manager in San Francisco to provide comprehensive administrative and operational support. The role requires resourcefulness, discretion, and the ability to manage a wide range of priorities with minimal supervision.

Responsibilities include managing a complex calendar, coordinating meetings, travel, and expenses, and preparing materials. The successful candidate will communicate effectively with executives and external partners,