Strategic Executive Assistant to the Director’s Office

Abundance Network; Menlo Park (CA); Presencial; USD 62 000 - 74 000; Tempo integral

Resumo da oferta

SLAC National Accelerator Laboratory's Director’s Office seeks an Executive Administrative Associate to provide high-level administrative and operational support to executive leadership with minimal supervision.

This role partners with senior leaders, manages complex calendars, coordinates meetings, site visits, and events, and oversees financial transactions and records with confidentiality and discretion. The successful candidate will help advance SLAC’s mission and values.

Qualificações

• Advanced administrative support to senior leaders in a complex, fast-paced environment.
• Independently manage multiple complex executive calendars and high-volume scheduling.
• Plan and coordinate meetings, site visits, conferences, and events.
• Prepare professional correspondence, presentations, and briefing materials.
• Coordinate travel arrangements and related logistics.
• Maintain confidential records and handle sensitive information.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication.

Responsabilidades

• Provide high-level administrative support to executive leadership.
• Manage complex executive calendars with prioritization.
• Lead planning for meetings, forums, site visits, and events.
• Coordinate travel arrangements and expense reporting.
• Oversee financial transactions: purchasing, reimbursements, invoices.
• Maintain confidential records and ensure accessibility.

Conhecimentos

Calendar management

Meeting coordination

Travel coordination

Budget tracking

Executive support

Confidentiality

Communication

Relationship building

Formação académica

Bachelor’s degree

High school diploma or equivalent

Ferramentas

Microsoft Office

Google Workspace

PeopleSoft

Oracle

Video conferencing

Descrição da oferta de emprego

SLAC National Accelerator Laboratory's Director’s Office seeks an Executive Administrative Associate to provide high-level administrative and operational support to executive leadership with minimal supervision.

This role partners with senior leaders, manages complex calendars, coordinates meetings, site visits, and events, and oversees financial transactions and records with confidentiality and discretion. The successful candidate will help advance SLAC’s mission and values.