Strategic Executive Assistant to the Director (Onsite)

Fermilab; Batavia (IL); On-site; USD 57,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Flexible spending accounts

Paid time off

Life insurance

Disability insurance

Retirement benefits

Onsite day care

Job summary

Fermilab is seeking an Executive Assistant to the Director to autonomously manage the leader’s schedule, communications, and confidential information. The role requires a high degree of judgment, cross‑functional collaboration, and travel coordination for domestic and international itineraries.

Ideal candidates have 8+ years of administrative experience, familiarity with DOE/National Laboratory environments, and proficiency in Microsoft Office Suite.

Qualifications

• Eight or more years of administrative experience.
• Experience with the DOE and/or a National Laboratory strongly preferred.
• Equivalent experience considered in lieu of degree.

Responsibilities

• Proactively manage the leader’s complex schedule by deciding which meetings to accept or reschedule based on urgency and importance.
• Prepare information for use in meetings; attend planning meetings to document minutes and track action items.
• Communicate on behalf of the leader with various levels of management, delivering and receiving messages.
• Handle confidential information with the highest level of discretion.
• Coordinate travel plans for the leader and support special assignments, including cost-saving measures.

Skills

Executive support

Calendar management

Communication

Discretion

Microsoft Office

Education

Associate's degree

Tools

Microsoft Office Suite

Job description

Fermilab is seeking an Executive Assistant to the Director to autonomously manage the leader’s schedule, communications, and confidential information. The role requires a high degree of judgment, cross‑functional collaboration, and travel coordination for domestic and international itineraries.

Ideal candidates have 8+ years of administrative experience, familiarity with DOE/National Laboratory environments, and proficiency in Microsoft Office Suite.