Strategic Executive Assistant to the Dean

William & Mary; United States; Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

William & Mary is seeking an Executive Assistant to the Dean in the School of Education. This role provides high-level administrative support, coordinating leadership meetings, governance activities, and strategic initiatives through the Dean's Office.

The position requires independent judgment, confidentiality, discretion, diplomacy, and strong organizational skills, with collaboration across academic leaders, committees, and staff to support Dean involvement.

Qualifications

• Bachelor's degree or equivalent.
• 3+ years supporting senior-level executives in an administrative capacity.
• Excellent written and verbal communication, including editing and proofreading.
• Demonstrated organizational and interpersonal skills to manage priorities and deadlines.
• Handle confidential information with discretion and diplomacy.
• Experience coordinating meetings with multiple stakeholders.
• Proficiency with Microsoft Office and scheduling/tasks apps; learn university systems.
• Interact professionally with a diverse population.

Responsabilités

• Manage and prioritize the Dean's calendar, schedules, meetings, and appointments.
• Anticipate upcoming needs and assemble briefing materials and talking points.
• Draft, edit, and prepare correspondence, reports, presentations, and documents for review or signature.
• Direct matters to appropriate offices and bring sensitive issues to the Dean's attention.
• Serve as a liaison between the Dean and reports, faculty, staff, students, and external constituencies.
• Coordinate travel arrangements, itineraries, and reimbursements.
• Maintain confidential records and improve scheduling systems.
• Other duties as assigned.
• Coordinate SOE-wide faculty meetings and leadership events.
• Prepare agendas and distribute materials in advance.
• Attend meetings and document decisions, next steps, timelines.
• Distribute meeting records and track commitments.

Connaissances

Excellent communication

Independent work

Organizational skills

Interpersonal skills

Microsoft Office

Professional discretion

Meeting coordination

Diversity engagement

Formation

Bachelor's degree or equivalent

Outils

Microsoft Office

Description du poste

William & Mary is seeking an Executive Assistant to the Dean in the School of Education. This role provides high-level administrative support, coordinating leadership meetings, governance activities, and strategic initiatives through the Dean's Office.

The position requires independent judgment, confidentiality, discretion, diplomacy, and strong organizational skills, with collaboration across academic leaders, committees, and staff to support Dean involvement.