Strategic Executive Assistant to the Dean

WM001 William & Mary; United States; Vor Ort; USD 60.000 - 75.000; Vollzeit

Zusammenfassung

William & Mary’s School of Education seeks an Executive Assistant to the Dean to provide high-level administrative support, including calendar management, meeting coordination, and communications. The role requires independent judgment, discretion, and strong organizational skills to support governance activities and strategic initiatives with faculty, staff, and external partners.

Reporting to the Dean, you will prepare briefing materials, draft correspondence, arrange travel, and ensure timely

Qualifikationen

• Bachelor’s degree or equivalent combination of education, experience, and training.
• Experience supporting senior level executives in an administrative capacity (typically 3+ years).
• Demonstrated ability to work independently, take initiative, anticipate executive needs, and exercise sound judgment.
• Excellent written and verbal communication skills, including editing and proofreading.
• Demonstrated organizational and interpersonal skills, with the ability to manage competing priorities and deadlines accurately.
• Demonstrated ability to handle confidential information and sensitive matters with discretion and diplomacy.
• Experience coordinating meetings, projects, or activities involving multiple stakeholders.
• Proficiency with Microsoft Office and collaboration, scheduling, and task management applications; ability to learn university administrative systems.
• Demonstrated ability to interact professionally with a diverse population.

Aufgaben

• Manage and prioritize the Dean’s calendar, schedules, meetings, and appointments.
• Prepare briefing materials, talking points, and correspondence for meetings and decisions.
• Coordinate travel arrangements and expense reimbursements; maintain confidential records.
• Lead or support governance meetings and capture decisions, next steps, and timelines.
• Assist with strategic planning processes and tracking of initiatives and milestones.
• Coordinate with departments and staff for dean’s external engagements and events.

Kenntnisse

Communication skills

Independent work

Problem solving

Judgment

Organizational skills

Interpersonal skills

Ausbildung

Bachelor's degree

Tools

Microsoft Office

Scheduling tools

Collaboration apps

Jobbeschreibung

William & Mary’s School of Education seeks an Executive Assistant to the Dean to provide high-level administrative support, including calendar management, meeting coordination, and communications. The role requires independent judgment, discretion, and strong organizational skills to support governance activities and strategic initiatives with faculty, staff, and external partners.

Reporting to the Dean, you will prepare briefing materials, draft correspondence, arrange travel, and ensure timely