Executive Personal Assistant to CEO | Global Travel

Higgsfield Inc.; San Francisco (CA); Hybrid; USD 110,000 - 175,000; Full time

Benefits offered by this job

Equity

Benefits package

Growth opportunities

Job summary

Higgsfield AI in San Francisco seeks an Executive Personal Assistant to provide high-touch, hands-on support to the CEO across travel, personal logistics, and day-to-day administrative needs.

The role involves managing complex international travel, visas, multi-city itineraries, and last-minute changes. Must travel extensively and work in-office when the CEO is in San Francisco; fluent Russian and English are required.

Qualifications

• 5+ years of experience providing executive, principal, family office, or similarly high-touch support.
• Fluent Russian and English.
• Strong experience personally managing complex international travel, including visas, multi-city itineraries, and last-minute changes.
• Willingness and ability to travel extensively, including international trips and stretches of up to three weeks away at a time.
• Strong judgment, attention to detail, and the ability to anticipate needs and solve logistical problems quickly.

Responsibilities

• Provide hands-on day-to-day travel, personal, logistical, and administrative support to the CEO.
• Personally manage complex domestic and international travel, including visas, flights, hotels, airport services, ground transportation, multi-city itineraries, and last-minute changes.
• Plan ahead for each destination, including routes, meeting locations, restaurants, transportation timing, and other practical details.
• Travel with the CEO and ensure each trip runs smoothly, including check-ins, meals, luggage, clothing, drivers, security coordination, and changing plans as needed.
• Handle personal logistics and errands, including restaurant reservations, gifts, swag, family travel coordination, and other last-minute needs.
• Coordinate with the CEO's spouse, family, Chief of Staff, and broader executive team when plans change.
• Execute requests end to end rather than outsourcing to agencies or assistants.
• Track expenses carefully and ensure timely reconciliation through Ramp and other finance tools.

Skills

Executive support

Travel logistics

Vendor coordination

Discretion

Tools

Ramp

Expense tools

Job description

Higgsfield AI in San Francisco seeks an Executive Personal Assistant to provide high-touch, hands-on support to the CEO across travel, personal logistics, and day-to-day administrative needs.

The role involves managing complex international travel, visas, multi-city itineraries, and last-minute changes. Must travel extensively and work in-office when the CEO is in San Francisco; fluent Russian and English are required.