Executive Assistant

We Love AI Jobs; San Francisco (CA); Hybrid; USD 120.000 - 136.000; Vollzeit

Zusammenfassung

Higgsfield AI in the San Francisco Bay Area is seeking an exceptional Executive Assistant to provide high-level support to the Chief Strategy Officer and co-founder. You will manage complex calendars, coordinate global travel, prepare meeting materials, and handle confidential information across cross-functional teams in a fast-growing AI company.

The role requires 3-6+ years of EA experience supporting senior leaders, with strong project coordination, communication, and organizational skills.

Qualifikationen

• 3-6+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams.
• Experience supporting senior executives in venture capital, private equity, management consulting, investment banking, or high-growth technology environments.

Aufgaben

• Manage highly complex calendars across time zones and competing priorities for the CSO and leadership.
• Coordinate domestic and international travel, including itineraries, visas, accommodations, and last-minute changes.
• Plan and support in-person events, leadership offsites, and board/investor meetings.
• Prepare meeting materials, agendas, and briefing docs; draft executive communications and follow-ups.
• Act as a strategic gatekeeper, prioritizing opportunities and requests; ensure follow-through on actions.

Kenntnisse

Complex calendar management

Travel coordination

Meeting and event planning

Executive communications

Project coordination

Presentation preparation

Confidential information handling

Jobbeschreibung

# Executive AssistantHiggsfield AISan Francisco Bay Area, USA (Hybrid)Full-time$110,000 – $145,000 / yearUpload your resume once and Scout applies for youApply with ScoutShare this job:LinkedInXSave imageThe Executive Assistant provides high-level support to the Chief Strategy Officer and co-founder, coordinating schedules, travel, meetings, communications, and follow-through. The role also supports leadership operations, office logistics, and coordination with teams across the company.* Permanent* Hybrid* 3-6+ years### Skills and expertiseComplex calendar managementTravel coordinationMeeting and event planningExecutive communicationsProject coordinationPresentation preparationConfidential information handling### Key responsibilities* Manage executive calendars, travel, meeting preparation, and follow-up across time zones.* Coordinate leadership, board, investor, and executive meetings, events, and offsites.* Serve as a liaison across executives, internal teams, and external stakeholders.## How this job comparesCompared with 637 open mid-level operations jobs on October 10, 2026.Pay: This job pays $110K to $145K a year. The 181 open mid-level operations jobs that publish US pay start at $107K on average, so this job starts in line with them.Similar open jobs: We Love AI Jobs lists 637 open mid-level operations jobs at 182 companies.Remote work: This job is hybrid. 80 of the 637 mid-level operations jobs (13%) are remote.AI in this role: Low. The company works with AI, but AI is a small part of this role's daily work. This is an executive support and operations role at an AI company; its stated duties do not involve working with AI models, tools, or products directly.## Full descriptionWhy work at Higgsfield AI?Higgsfield AI is the fastest-scaling generative AI company in history, hitting $1B in annual revenue run rate, 30M+ users worldwide, 6M+ generations per day, and powering 390 of Fortune 500 brands.We're building at the absolute frontier of AI-powered video creation and next-generation creative tools. Joining Higgsfield means becoming part of a high-impact team shaping the future of AI-native experiences, at a company that isn't just moving fast, but rewriting what fast looks like.Role OverviewWe are seeking an exceptional Executive Assistant to serve as a trusted partner to our Chief Strategy Officer/Co-Founder. This role is responsible for providing high-level executive support, maximizing executive effectiveness, and ensuring seamless day-to-day operations for company leadership.You will operate at the center of the organization, helping leaders stay focused on the highest-impact priorities by managing complex schedules, coordinating critical activities, streamlining communication, and driving operational excellence. The ideal candidate is proactive, highly organized, and thrives in fast-paced, high-growth environments where priorities shift quickly and discretion is essential.The ideal candidate has experience supporting founders, CEOs, managing partners, or senior executives in environments such as venture capital, private equity, management consulting, investment banking, or high-growth technology companies.Key ResponsibilitiesExecutive Support• Manage highly complex calendars across multiple time zones and competing priorities.• Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes.• Assist with in-person events/appearances (must be able to travel).• Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation.• Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests.• Track action items and ensure follow-through across executive meetings and company initiatives.• Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites.• Draft, edit, and manage executive communications and correspondence.• Partner closely with executives to maximize efficiency, productivity, and effectiveness.• Handle confidential and highly sensitive information with exceptional judgment and discretion.Cross-Functional Coordination• Serve as a key liaison between executives and internal and external stakeholders.• Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities.• Manage logistics for investors, board members, customers, partners, and candidates.• Support strategic initiatives and special projects as assigned by leadership.• Help create structure and operational excellence in a fast-moving, high-growth environment.Office Operations & Workplace Support• Coordinate office logistics and workplace vendors as needed.• Support planning and execution of company events, leadership offsites, and team gatherings.• Assist with visitor, candidate, and investor hospitality.• Help ensure office spaces are organized, professional, and operating smoothly.• Support onboarding logistics and workplace coordination in partnership with People Operations and IT.Knowledge, Skills, and Qualifications• 3-6+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams.• Experience supporting senior executives within one or more of the following environments:• Venture Capital