Strategic Executive Assistant — AI Labs (Hybrid)

Salesforce, Inc.; New York (NY); Hybrid; USD 98,000 - 160,000; Full time

Job summary

Salesforce, Inc. seeks an Executive Assistant / Sr. Executive Assistant to support a senior leader within Salesforce AI Labs. This fast-paced role leverages AI-native tools to keep calendars, meetings, and travel on track while safeguarding sensitive information.

You will partner across teams, manage complex schedules, coordinate global meetings, and help drive priorities. Hybrid work in NYC or Chicago with 3 days on-site per week is required.

Qualifications

• 5+ years of administrative experience, supporting senior leadership.
• Comfort with AI-native tools and chatbots for workflow optimization.
• Discretion and judgment in handling confidential information.
• Strong organizational awareness across a complex org structure.
• Experience managing calendars across distinct functional areas.
• Excellent verbal and written communication with executives and external partners.

Responsibilities

• Manage complex calendars across multiple workstreams with clear delineation.
• Coordinate internal and external meetings with meticulous attention to detail.
• Monitor and triage information from various channels into actionable context.
• Use AI assistants and chatbots as core working tools.
• Book domestic/international travel with visa, cost, and documentation considerations.
• Handle highly confidential material with discretion and trust.
• Assist with meeting logistics, food orders, and other planning as needed.
• Support other admin and project duties as requested.

Skills

Calendar management

Executive support

AI tools familiarity

Communication skills

Tools

Slack

Zoom/Webex/Meet

Salesforce

Tableau

Job description

Salesforce, Inc. seeks an Executive Assistant / Sr. Executive Assistant to support a senior leader within Salesforce AI Labs. This fast-paced role leverages AI-native tools to keep calendars, meetings, and travel on track while safeguarding sensitive information.

You will partner across teams, manage complex schedules, coordinate global meetings, and help drive priorities. Hybrid work in NYC or Chicago with 3 days on-site per week is required.