Strategic Executive Assistant to the COO (Remote)

Civitech; United States; Remote; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical, Vision, & Dental Insurance

401(k) plan

Employee Stock Options

Employer-paid Life Insurance

Short/Long Term Disability Insurance

Flexible Time Off & Paid Holidays

Flexible Spending Account

Parental Leave

Flexible Schedules

Professional Development Stipend

Monthly Office Upkeep Stipend

Job summary

Civitech, a remote-first public benefit corporation, is seeking an experienced Operations professional to support the COO and GTM leadership. You will protect focus time, organize executive communications, and drive disciplined meeting practices across the company.

Ideal candidates have 3–9 years supporting executives, strong written/verbal communication, and comfort working in a fast-paced, remote environment. Civitech values diversity and offers a robust benefits package.

Qualifications

• 3–9 years of experience supporting an executive or senior leadership team.
• Ability to manage a high-volume daily workload with minimal supervision.
• Strong written and verbal communication; document processes and decisions.
• Comfort working in a fast-paced, remote environment with shifting priorities.

Responsibilities

• Manage the COO’s calendar and inbox, surface priorities, draft responses, and track follow-up.
• Coordinate scheduling, meeting prep, follow-ups, and day-to-day admin needs for the COO.
• Monitor Slack for questions or issues; route to owners and close the loop.
• Prepare and coordinate recurring meetings within the COO scope, with agendas and materials.
• Reinforce meeting practices and optimize operating rhythms across GTM and leadership meetings.
• Identify overlapping meetings and advise on consolidation or redirection of work.

Skills

Executive support

Calendar management

Stakeholder communication

Remote collaboration

Meeting governance

Discretion

Tools

Google Workspace

Slack

Asana

Job description

Civitech, a remote-first public benefit corporation, is seeking an experienced Operations professional to support the COO and GTM leadership. You will protect focus time, organize executive communications, and drive disciplined meeting practices across the company.

Ideal candidates have 3–9 years supporting executives, strong written/verbal communication, and comfort working in a fast-paced, remote environment. Civitech values diversity and offers a robust benefits package.