CEO Assistant

Circle of Greatness; Atlanta (GA); Remote; USD 4,100 - 5,500; Full time

Job summary

Circle of Greatness, a fast-growing company, seeks an Executive Assistant to support the CEO from a remote location with EST hours. The role focuses on calendar management, travel coordination, and serving as a trusted liaison for communications and notes.

Ideal candidates will be highly organized, discreet, and proactive, with excellent English communication and proficiency using Google Workspace, Zoom, and PM tools. This position offers remote flexibility and growth opportunities.

Qualifications

• Exceptional English Communication Skills
• Highly Organized & Detail-Oriented
• Tech-Savvy & Adaptable
• Professional Discretion
• Proactive Problem Solver
• Availability During EST Hours

Responsibilities

• Manage CEO calendar and scheduling across internal and external meetings.
• Coordinate travel logistics and events.
• Gatekeeper for CEO communications; prepare agendas and follow-ups.
• Track tasks, deadlines, and reminders for ongoing projects.
• Draft, edit, and proof emails, documents, and presentations.
• Take notes in meetings and capture action items.
• Support ad hoc personal tasks when needed.

Skills

English communication

Highly organized

Tech-savvy

Discretion

Proactive problem solving

EST hours availability

Tools

Google Workspace

Zoom

ClickUp

Time Doctor

Slack

Job description

Job Title: Executive Assistant to the CEO (Remote)

Location: Remote (Eastern Standard Time)

Work Schedule: 10am to 6pm with flexibility needed for potentially earlier or later, depending on events and need.

Compensation: $3 USD per hour

About Us

Circle of Greatness is a high-performance brand committed to scaling impact, driving innovation, and delivering transformational services across business and lifestyle sectors. As our organization rapidly grows, we are seeking an agile, highly organized, and trustworthy Executive Assistant to support our CEO. This role is central to ensuring the CEO’s time, communications, and daily operations run smoothly and efficiently.

Key Responsibilities

• Calendar & Scheduling Management
• Proactively manage the CEO’s complex calendar, prioritizing and scheduling meetings with internal teams, partners, and stakeholders.
• Anticipate scheduling conflicts and resolve them quickly to maintain a smooth workflow.
• Coordinate travel logistics, appointments, and important events.
• Operational & Administrative Support
• Serve as a gatekeeper and liaison for the CEO filtering communications, preparing agendas, and handling follow-ups.
• Track and manage daily, weekly, and monthly tasks, deadlines, and reminders.
• Assist in drafting, editing, and proofreading emails, documents, presentations, and memos.
• Organize and maintain digital files and project documentation.
• Project Assistance & Communication
• Follow up on delegated tasks to ensure timely execution and accountability.
• Act as a communication bridge between the CEO and other departments or external contacts.
• Join meetings to take clear notes, track action items, and ensure timely updates.
• Personal Task Support (As Needed)
• Support ad hoc personal tasks or errands that allow the CEO to remain focused on core priorities.
• Help maintain a seamless blend between professional and personal responsibilities when requested.

Requirements

• Exceptional English Communication Skills Clear, concise verbal and written communication is a must.
• Highly Organized & Detail-Oriented Able to juggle multiple tasks without missing details.
• Tech-Savvy & Adaptable Proficient with Google Workspace, Zoom, ClickUp (or similar PM tools), Time Doctor, and communication platforms like Slack.
• Professional Discretion Trustworthy with sensitive information and capable of handling confidential matters with integrity.
• Proactive Problem Solver You anticipate needs and offer solutions without waiting to be asked.
• Availability During EST Hours Must strictly adhere to the outlined work schedule and be responsive to urgent requests.

What We Offer

• The chance to work closely with a visionary CEO and gain exposure to high-impact business operations.
• A dynamic, remote work environment that values proactivity, innovation, and ownership.
• Long-term growth potential within a thriving and purpose-driven company.