Remote Executive Assistant to the COO (GTM Ops)

Hard Yaka; Austin (TX); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical, Vision, & Dental Insurance

401(k) plan

Employee Stock Options

Flexible Time Off & Paid Company Holyd

Flexible Schedules

Professional Development Stipend

Monthly Office Upkeep Stipend

Job summary

Civitech, a remote-first public benefit corporation with an Austin HQ, is seeking an experienced Operations professional to support the COO and GTM teams. The role focuses on protecting executive focus, improving meeting discipline, and ensuring work moves to resolution across the organization.

You will manage calendars, coordinate meetings, monitor channels, and help tighten operating rhythms with senior leadership.

Qualifications

• 3–9 years of experience supporting an executive or senior leadership team.

Responsibilities

• Manage the COO's calendar and inbox; surface priorities and track follow-ups.
• Coordinate scheduling, meeting prep, and day-to-day admin needs.
• Monitor internal Slack for questions or issues; route to owners and close loops.
• Prepare materials for recurring executive and GTM meetings; circulate agendas.
• Enforce clear meeting practices, agendas, attendees, and outcomes.
• Protect focus time and reduce calendar fragmentation for GTM leaders.
• Capture decisions, owners, and action items; route updates to established channels.

Skills

Calendar management

Executive support

Stakeholder communication

Meeting facilitation

Prioritization

Tools

Google Workspace

Slack

Asana

Job description

Civitech, a remote-first public benefit corporation with an Austin HQ, is seeking an experienced Operations professional to support the COO and GTM teams. The role focuses on protecting executive focus, improving meeting discipline, and ensuring work moves to resolution across the organization.

You will manage calendars, coordinate meetings, monitor channels, and help tighten operating rhythms with senior leadership.