Remote Executive Assistant to the COO

Civitech; Austin (TX); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

401(k)

Stock Options

Flexible Time Off

Parental Leave

Flexible Schedules

Development Stipend

Office stipend

Job summary

Civitech is a remote-first nonprofit-focused tech company with an Austin HQ that supports a diverse civic-tech mission. This role provides executive support to the COO and partners with the Go-to-Market team to protect focus time, coordinate calendars, and drive efficient operating rhythms.

You will manage priorities, prepare for leadership meetings, and improve processes while maintaining discretion in handling sensitive information. Candidates should thrive in a fast-paced remote environment.

Qualifications

• 3–9 years of experience supporting an executive, senior leadership team, or complex cross-functional organization.
• Ability to independently manage a high-volume daily workload with minimal supervision, delivering reliable, high-quality work.
• Strong written and verbal communication, and documentation of processes and decisions.

Responsibilities

• Manage the COO’s calendar and inbox, surfacing priorities and drafting responses.
• Coordinate scheduling, meeting prep, follow-ups, and day-to-day administrative needs.
• Monitor internal Slack discussions, route questions to owners, and ensure timely follow-ups.
• Prepare and coordinate recurring meetings within the COO’s scope, with agendas and materials.
• Reinforce meeting practices, improve operating rhythms, and reduce unnecessary fragmentation.
• Capture decisions, owners, and action items, routing updates through established channels.
• Identify friction and partner with GTM leaders to improve workflows without adding bureaucracy.

Skills

Calendar management

Email triage

Meeting coordination

Executive support

Stakeholder communication

Prioritization

Discretion

Remote collaboration

Process improvement

Job description

Civitech is a remote-first nonprofit-focused tech company with an Austin HQ that supports a diverse civic-tech mission. This role provides executive support to the COO and partners with the Go-to-Market team to protect focus time, coordinate calendars, and drive efficient operating rhythms.

You will manage priorities, prepare for leadership meetings, and improve processes while maintaining discretion in handling sensitive information. Candidates should thrive in a fast-paced remote environment.