Strategic Executive Assistant to the COO — Remote

Steele Recruiting; Litchfield (MN); Remote; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Paid Time Off

Discretionary holidays

Job summary

Steele Recruiting LLC, a premier retained executive search firm, seeks an experienced Executive Assistant to support the COO. This fully remote role serves Capstone Investment Advisors in the CST time zone across the US, coordinating calendars, travel, communications, and strategic initiatives while safeguarding executive time and focus.

Ideal candidates have 3–5 years supporting senior executives, possess strong judgment, and can manage confidential information with discretion.

Qualifications

• 3–5 years of experience supporting senior executives, founders, or C-suite leaders.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with complete discretion.

Responsibilities

• Serve as the primary strategic administrative partner to the Chief Operating Officer.
• Protect executive capacity by proactively managing competing priorities.
• Coordinate complex domestic travel and private aviation logistics as needed.
• Prepare agendas, briefing materials, and meeting logistics; monitor follow-up.

Skills

Executive support

Calendar management

Travel coordination

Executive communications

Project management

EOS

AI productivity tools

Discretion

Tools

Microsoft 365

Job description

Steele Recruiting LLC, a premier retained executive search firm, seeks an experienced Executive Assistant to support the COO. This fully remote role serves Capstone Investment Advisors in the CST time zone across the US, coordinating calendars, travel, communications, and strategic initiatives while safeguarding executive time and focus.

Ideal candidates have 3–5 years supporting senior executives, possess strong judgment, and can manage confidential information with discretion.