Executive Assistant to COO

Hawthorne Lane; Arlington (VA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Generous PTO

Company matched 401(k)

Pension plan

Job summary

Hawthorne Lane is seeking an Executive Assistant in Arlington, VA. This role supports the COO by managing calendars, coordinating travel, and preparing executive materials. Ideal candidates will have at least eight years of experience supporting C-level executives and excellent organizational skills. The company offers a comprehensive benefits package including health insurance, a matched 401(k), and generous PTO. Join a team that values diversity and professional growth in a dynamic environment.

Qualifications

• At least eight years of progressive EA experience supporting C-level executives.
• Proven expertise in calendar management, travel booking, and expense reporting.
• Candidates with Capitol Hill experience are encouraged to apply.

Responsibilities

• Manage COO’s calendar and coordinate meetings.
• Handle domestic travel arrangements and logistics.
• Prepare and edit executive correspondence and materials.
• Act as a liaison for executive communications.
• Process and reconcile expense reports.

Skills

Calendar management

Travel booking

Expense reporting

Microsoft Office Suite proficiency

Communication skills

Job description

Are you a proactive and service-oriented professional who excels at supporting executive leadership with discretion, precision, and professionalism? As the Executive Assistant with this respected association, you will serve as a strategic partner to the COO, helping to keep the executive office organized, responsive, and operating at a high level. This role is ideal for someone who takes pride in anticipating needs, managing competing priorities seamlessly, and creating structure in a fast-paced environment. The COO is seeking a dependable and thoughtful professional who approaches executive support with strong judgment, adaptability, and a collaborative mindset. If you enjoy being the steady force that helps executives and teams succeed, this could be an excellent next step in your career.

Key Responsibilities:

• Strategically manage the COO’s calendar, coordinating meetings and priorities with senior executives, clients, partners, and key stakeholders.
• Coordinate comprehensive domestic travel arrangements, ensuring smooth logistics, detailed itineraries, and efficient scheduling.
• Prepare, review, and edit executive correspondence, briefing materials, and presentations with keen attention to detail and tone, including board meeting materials.
• Act as a trusted liaison for executive communications, handling sensitive interactions with discretion, sound judgment, and professionalism.
• Maintain a strong understanding of organizational initiatives and leadership priorities to support executive decision-making and strategic goals.
• Process, reconcile, and track expense reports with accuracy and timeliness.
• Demonstrate advanced technical proficiency across Microsoft Office Suite, particularly PowerPoint, with the ability to create polished, executive-level presentations and produce consistently accurate, detail-oriented work.
• Anticipate needs, proactively identify solutions, and adapt quickly to shifting demands in a fast-paced environment.
• Collaborate across the administrative support team to provide additional assistance and contribute to broader organizational objectives when needed.

Why You’ll Love Working Here:

• Offers comprehensive benefits package including health, dental, and vision insurance, and generous PTO.
• Company matched 401(k), pension plan, and strong retirement offerings.
• Office space in the heart of Arlington, VA; this role is five days in office.

What We’re Looking For:

• Support experience. You have at least eight years of progressive EA experience supporting C-level executives, with proven expertise in calendar management, travel booking, and expense reporting. Candidates with Capitol Hill experience are encouraged to apply!
• Support-oriented. You take pride in creating a seamless experience for leadership and contribute with professionalism, reliability, and a team-first mindset.
• Agile. You confidently manage shifting priorities, evolving travel plans, and executive communications while maintaining accuracy and composure.
• Dedicated. You take ownership of your role, remain committed to supporting leadership and business goals, and are flexible to accommodate travel and scheduling needs throughout the year.
• Discreet. You handle sensitive information with professionalism, sound judgment, and a high level of confidentiality.
• Polished. You present yourself with professionalism and communicate effectively across all levels of an organization and with external stakeholders.

Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.