Strategic Executive Assistant to CEO & COO

Straticon; Deerfield Beach (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid time off

Professional development opportunities

Job summary

Straticon is seeking an Executive Administrative Assistant in Deerfield Beach, FL to provide high-level support to the CEO and COO. This hands-on role manages calendars, correspondence, meetings, and logistics to keep the executive team running smoothly.

You will report directly to the CEO and COO, coordinating with leadership across the Ownership group, and contribute to daily operations as priorities evolve.

Qualifications

• 3-5 years of professional administrative or executive support experience.
• Bachelor's degree or higher.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Self-motivated, with the ability to work independently and anticipate executive needs.
• Extremely organized, with strong attention to detail.
• Adaptable, with a willingness to take on daily responsibilities that can change over time.
• Willingness to learn company-specific software and systems.
• Knowledge of construction terminology is preferred but not required.

Responsibilities

• Calendar management and meeting scheduling for the CEO and COO, including coordinating conference calls.
• Phone coverage—answering calls, directing them to the appropriate parties, and taking messages as needed.
• Organization and clerical support, including preparing correspondence and updating documentation.
• Recording, typing, and distributing meeting minutes.
• Greeting visitors meeting with executives and ensuring materials and information are prepared in advance.
• Travel arrangements for executives, from booking to itinerary coordination.
• Day-to-day office support, including running errands and ordering supplies.
• Tracking and updating daily tasks to ensure nothing falls through the cracks.
• Assisting with additional responsibilities as needed, adapting to the evolving priorities of executive leadership.

Skills

Calendar management

Communication skills

Organization

Independent work

Adaptability

Education

Bachelor's degree or higher

Tools

Microsoft Office Suite

Job description

Straticon is seeking an Executive Administrative Assistant in Deerfield Beach, FL to provide high-level support to the CEO and COO. This hands-on role manages calendars, correspondence, meetings, and logistics to keep the executive team running smoothly.

You will report directly to the CEO and COO, coordinating with leadership across the Ownership group, and contribute to daily operations as priorities evolve.