Executive Assistant to the EVC/COO - Admin Partner

Washington University in St. Louis; St. Louis (MO); On-site; USD 66,000 - 113,000; Full time

Benefits offered by this job

Vacation and holidays

Metro transit U-Pass

Retirement plan (403b)

Job summary

Washington University in St. Louis seeks a highly organized Administrative Support professional to assist the Executive Vice Chancellor and Chief Operating Officer.

This role requires discretion, initiative, and exceptional calendar and communications management in a fast-paced university environment. The position coordinates complex schedules, prepares executive materials, arranges travel, and supports meetings and events while delivering superior service to internal and external stakeholders.

Qualifications

• Bachelor's degree or equivalent required or substitutable by education/experience.
• No specific certifications required.
• No explicit minimum work experience mandated; strong executive support experience preferred.

Responsibilities

• Manages executive calendars and prioritizes a wide range of scheduling requests.
• Prepares executive-level materials, presentations, and talking points as directed.
• Coordinates travel arrangements, lodging, registrations, itineraries, and reimbursements.
• Handles confidential correspondence and communications with discretion.
• Plans and coordinates meetings and special events for the EVC/COO and leadership.
• Supports committees and acts as liaison between leadership and stakeholders.

Skills

Calendar Management

Communication

Confidential Data Handling

Detail-Oriented

Executive Support

Multitasking

Prioritization

Scheduling Meetings

Time Management

Travel Planning

Working Independently

Writing

Education

Bachelor's degree or equivalent

Job description

Washington University in St. Louis seeks a highly organized Administrative Support professional to assist the Executive Vice Chancellor and Chief Operating Officer.

This role requires discretion, initiative, and exceptional calendar and communications management in a fast-paced university environment. The position coordinates complex schedules, prepares executive materials, arranges travel, and supports meetings and events while delivering superior service to internal and external stakeholders.