Strategic Executive Assistant to the COO

Native-Forward-Scholars-Fund; Albuquerque (NM); On-site; USD 42,000 - 54,000; Full time

Job summary

Native Forward Scholars Fund is seeking an administrative professional to directly support the Chief Operations Officer. Under supervision, you will manage the COO's calendar, coordinate meetings, travel, and related tasks to improve efficiency.

You will screen calls, take minutes, handle records, and assist with correspondence, reports, and filings while maintaining confidentiality under FERPA. A Bachelor's degree and at least two years of admin experience are required.

Qualifications

• Bachelor’s Degree plus two years of administrative or related experience, or equivalent combination of education and experience.
• Valid Driver’s License required.
• Knowledge of FERPA or willingness to learn privacy standards.
• Ability to communicate effectively in English, both verbally and in writing.
• Ability to handle multiple tasks and meet deadlines.

Responsibilities

• Maintain the COO’s calendar and appointments; schedule meetings and travel.
• Screen incoming calls and correspondence; respond or route as needed.
• Take minutes and notes during Operations meetings.
• Arrange complex travel and related documents.
• Maintain an effective filing and retrieval system.
• Prepare correspondence, reports, minutes, and memos from drafts.
• Assist with accounts payable, purchasing, and travel expense reports.
• Greet visitors and maintain a professional demeanor.
• Support confidentiality and promote Native Forward values.

Skills

Calendar management

Travel scheduling

Communication skills

Independent work

Confidentiality

Multitasking

Professional demeanor

Education

Bachelor's degree

Two years of administrative experience

Tools

MS Office

Email software

Job description

Native Forward Scholars Fund is seeking an administrative professional to directly support the Chief Operations Officer. Under supervision, you will manage the COO's calendar, coordinate meetings, travel, and related tasks to improve efficiency.

You will screen calls, take minutes, handle records, and assist with correspondence, reports, and filings while maintaining confidentiality under FERPA. A Bachelor's degree and at least two years of admin experience are required.