Strategic Executive Assistant to the COO

Bottling Department; San Antonio, Northern (TX, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Silver Ventures in San Antonio, Texas, seeks an Executive Assistant to the COO to act as a strategic thought partner and manage communications, calendars, and travel. The role supports scheduling, document preparation, and confidential handling in a fast-paced executive office.

Responsibilities include coordinating meetings, preparing board materials, and serving as the primary contact for internal and external communications. The position requires leadership, independence, and teamwork.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• Minimum of 5 years of experience in an executive assistant or project management role.
• Strong organizational, time management, and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide comprehensive administrative support to COO, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Prepares agendas and meeting plans, slide decks and necessary meeting information.
• Handle confidential information with discretion.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist with the preparation of materials for board meetings and other executive sessions.
• Serve as the primary point of contact for internal and external communications on behalf of the executives.
• Manage incoming and outgoing communications, including emails, phone calls, and mail.
• Identify accountabilities and by-when dates/deadlines that support COO’s commitments, both internally and externally.
• Percentage of scheduling conflicts resolved proactively.
• Timeliness of meeting preparations and follow-ups.
• Average response time to emails and phone calls.
• Number of communications handled per day/week.
• Percentage of projects delivered within budget.
• Variance between budgeted and actual project costs.
• Feedback scores from executives and project stakeholders.
• Number of positive vs. negative feedback instances.
• Number of identified risks versus resolved risks.
• Impact of issues on project timelines and outcomes.

Skills

Organizational skills

Time management

Multitasking

Communication

Teamwork

Problem solving

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Office Suite

Job description

Silver Ventures in San Antonio, Texas, seeks an Executive Assistant to the COO to act as a strategic thought partner and manage communications, calendars, and travel. The role supports scheduling, document preparation, and confidential handling in a fast-paced executive office.

Responsibilities include coordinating meetings, preparing board materials, and serving as the primary contact for internal and external communications. The position requires leadership, independence, and teamwork.