Executive Admin Assistant to COO

Victorian Senior Care; Randleman (NC); On-site; USD 36,000 - 60,000; Full time

Job summary

Victorian Senior Care is seeking an Administrative Assistant to support the COO with a variety of organizational and communication tasks. The role requires handling confidential material, coordinating office procedures, and delivering high-quality work on time.

The position involves answering calls, scheduling meetings, preparing reports, and maintaining efficient administrative systems. Strong writing and verbal skills, plus attention to detail, are essential for success in this role.

Qualifications

• Must have high school diploma or equivalent.
• Excellent time management and ability to multi-task.
• Strong written and verbal communication skills.
• Experience handling confidential information.

Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Produce and distribute memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Submit and reconcile reports
• Provide general support to visitors
• Take dictation and research presentations
• Coordinate office procedures and handle inquiries
• Develop and update administrative systems to improve efficiency
• Carry out administrative duties such as filing, typing, copying, binding, scanning

Skills

Communication

Time management

Multitasking

Attention to detail

Organizational skills

Problem solving

Admin experience

Education

High school diploma or equivalent

Tools

Office management software

Job description

Victorian Senior Care is seeking an Administrative Assistant to support the COO with a variety of organizational and communication tasks. The role requires handling confidential material, coordinating office procedures, and delivering high-quality work on time.

The position involves answering calls, scheduling meetings, preparing reports, and maintaining efficient administrative systems. Strong writing and verbal skills, plus attention to detail, are essential for success in this role.