Strategic Executive Assistant to the CEO | NYC-Based

Order.co; New York (NY); On-site; USD 110,000 - 170,000; Full time

Job summary

Order.co is seeking its first Executive Assistant to partner with our CEO, Zach Garippa, and Chief of Staff. Based in New York City, you will protect the CEO's time, coordinate travel, prepare communications, and ensure operations run smoothly in a fast-growing fintech environment.

You'll bring 5+ years supporting C-suite leaders, exceptional judgment, and calm professionalism, with strong skills in Google Workspace, Slack, Zoom, and AI-enabled workflows.

Qualifications

• Must be based in New York City and able to work from the office at least four days per week.
• 5+ years supporting a CEO, founder, or C-suite executive; experience in a high-growth, PE/VC-backed technology company - or an equally fast, complex environment - is strongly preferred
• Exceptional judgment and prioritization; you understand the why behind the calendar, not just the where and when
• A proven ability to anticipate needs, operate independently, solve problems without a playbook, and sweat the details without losing the bigger picture
• Polished, warm, and crystal-clear communication with senior executives, Board members, investors, customers, candidates, and partners
• Calm, resourceful, and discreet when the plan changes at the eleventh hour - because it will
• High EQ, strong hospitality instincts, and the backbone to ask questions or respectfully tell very senior people, “Not right now”
• Low ego, high ownership, a healthy sense of humor, and strong command of Google Workspace, Slack, Zoom, automation, and AI tools

Responsibilities

• Protect the CEO’s time + attention by acting as a force multiplier and prioritizing based on company goals and impact.
• Own travel + logistics, coordinating domestic and international trips end to end.
• Coordinate calendars, agendas, pre-reads, and decisions; ensure follow-ups and documentation.
• Help coordinate operating rhythm with leadership forums, board meetings, All Hands, and offsites.
• Be a trusted connector across the CEO, employees, executives, Board members, investors, customers, and partners.
• Identify process improvements and leverage AI tools to streamline workflows.

Skills

Calendar management

Travel coordination

Discretion

Strong communication

Tools

Google Workspace

Slack

Zoom

Automation & AI tools

Job description

Order.co is seeking its first Executive Assistant to partner with our CEO, Zach Garippa, and Chief of Staff. Based in New York City, you will protect the CEO's time, coordinate travel, prepare communications, and ensure operations run smoothly in a fast-growing fintech environment.

You'll bring 5+ years supporting C-suite leaders, exceptional judgment, and calm professionalism, with strong skills in Google Workspace, Slack, Zoom, and AI-enabled workflows.