Remote Executive Assistant to CEO & COO

Rippling, Inc.; Chicago (IL); Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Fully remote role

Career growth

Job summary

First Gen Industries LTD is seeking an Executive Assistant to support our CEO and COO in a fast-paced, fully remote environment, keeping executives organized and focused.

You will manage calendars, travel, communications, and a variety of administrative tasks while protecting confidentiality and helping streamline processes.

This is an early-career role with exposure to leadership and company strategy in a growing fintech-adjacent setting.

Qualifications

• 1–2 years in an administrative, executive assistant, or coordinator role.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Comfortable working independently in a remote environment.
• Proficiency with common productivity and collaboration tools (e.g., Google Workspace, Slack, Zoom, calendar management tools).
• High level of discretion and professionalism when handling confidential information.
• A proactive, detail-oriented mindset with strong follow-through.
• Flexibility and adaptability in a fast-moving startup environment.

Responsibilities

• Manage complex calendars for the CEO and COO, scheduling and prioritizing meetings across multiple time zones
• Coordinate travel arrangements, including flights, accommodations, and itineraries
• Prepare, proofread, and organize documents, presentations, and correspondence
• Act as a liaison between the CEO/COO and internal teams, external partners, and clients
• Screen and manage emails and communications, flagging priority items
• Organize and prepare materials for meetings, including agendas and follow-up notes
• Assist with expense reports, invoices, and basic budget tracking
• Support special projects and ad hoc initiatives as needed
• Maintain confidentiality and exercise sound judgment when handling sensitive information
• Help streamline processes and systems to improve executive productivity

Skills

Calendar management

Travel coordination

Document preparation

Email management

Budget tracking

Confidentiality

Remote work

Google Workspace

Tools

Google Workspace

Slack

Zoom

Job description

First Gen Industries LTD is seeking an Executive Assistant to support our CEO and COO in a fast-paced, fully remote environment, keeping executives organized and focused.

You will manage calendars, travel, communications, and a variety of administrative tasks while protecting confidentiality and helping streamline processes.

This is an early-career role with exposure to leadership and company strategy in a growing fintech-adjacent setting.