Strategic Executive Assistant to the CEO & ELT (Global)

Ergomed; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Ergomed Group seeks a Senior Executive Assistant to provide proactive, high-impact support at the CEO level and across the Executive Leadership Team. You will manage calendars, coordinate ELT agendas, and draft decision-ready materials for meetings with internal and external stakeholders.

In this role you will handle travel, board logistics, confidential information, and cross-functional communication with a data-driven, analytical leader.

Qualifications

• Proven experience managing complex executive calendars.
• Experience supporting C-suite executives in a global organisation.
• Strong organisational and prioritisation skills in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to manage complexity, ambiguity and competing priorities.
• Experience supporting Board and ELT meeting cycles.
• Advanced PowerPoint and briefing materials skills.
• Familiarity with data-driven decision making.

Responsibilities

• Provide proactive, high-impact support to the CEO and ELT.
• Act as trusted point of contact between executives and stakeholders.
• Anticipate executive needs and propose solutions.
• Own the CEO’s calendar across time zones.
• Prepare concise briefing materials and ensure follow-ups.
• Maintain rolling view of commitments and priorities.
• Coordinate ELT meetings, offsites and governance forums.
• Draft executive materials and presentations for Board and ELT.
• Oversee travel arrangements, itineraries and expense processes.
• Maintain confidentiality and manage sensitive information.

Skills

Calendar management

Executive travel

Board support

PowerPoint

Microsoft 365

Stakeholder management

Confidentiality

Documentation & governance

Tools

PowerPoint

Microsoft 365

SharePoint

Teams

Job description

Ergomed Group seeks a Senior Executive Assistant to provide proactive, high-impact support at the CEO level and across the Executive Leadership Team. You will manage calendars, coordinate ELT agendas, and draft decision-ready materials for meetings with internal and external stakeholders.

In this role you will handle travel, board logistics, confidential information, and cross-functional communication with a data-driven, analytical leader.