Executive Assistant to CEO & ELT — High-Growth Finance

Elevex Capital, LLC; Westlake (OH); On-site; USD 55,000 - 85,000; Full time

Job summary

Elevex Capital is seeking an Executive Assistant to support the CEO and Executive Leadership Team in a fast-paced, high-growth specialty equipment finance and leasing environment. You will manage executive scheduling, coordinate quarterly meetings, and support the preparation and distribution of recurring management and board reporting materials.

The ideal candidate is exceptionally organized, discreet with confidential information, and able to anticipate the needs of senior leaders.

Qualifications

• 3+ years of experience supporting senior executives in financial services or a professional environment.
• Exceptional organizational, scheduling, and time-management skills with strong attention to detail.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Excellent written and verbal communication and a professional, service-oriented demeanor.
• Proven ability to manage confidential information with discretion.

Responsibilities

• Own and manage the CEO’s calendar and coordinate scheduling across the Executive Leadership Team.
• Arrange meetings, travel, and logistics; resolve scheduling conflicts and protect executive time.
• Prepare agendas, materials, and follow-ups for executive and leadership meetings.
• Coordinate planning and logistics of quarterly functional meetings and reporting cadence.
• Assemble, format, and distribute management and Board of Directors summary materials.
• Maintain calendars and trackers for governance, committee, and reporting deadlines.
• Manage correspondence, document preparation, expense reporting, and records for the executive office.
• Coordinate internal and external communications and events for the CEO and ELT.
• Handle confidential information with the highest discretion.

Skills

Executive support

Scheduling

Time management

Confidentiality

Communication

Tools

Microsoft Office

Job description

Elevex Capital is seeking an Executive Assistant to support the CEO and Executive Leadership Team in a fast-paced, high-growth specialty equipment finance and leasing environment. You will manage executive scheduling, coordinate quarterly meetings, and support the preparation and distribution of recurring management and board reporting materials.

The ideal candidate is exceptionally organized, discreet with confidential information, and able to anticipate the needs of senior leaders.