Strategic Executive Assistant to the CEO — Austin

Cristcot; Austin (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Cristcot is seeking a full-time, on-site Executive Assistant in Austin, TX to partner with the CEO on prioritization, scheduling, and strategic operations. The role requires handling high-priority initiatives, confidential matters, and cross-functional collaboration to scale the organization.

You will manage complex calendars, coordinate travel, support board and investor meetings, and drive process improvements while maintaining discretion and professionalism in all interactions.

Qualifications

• Associate degree required; Bachelor’s preferred.
• 8+ years of experience supporting senior executives in EA and operations management.
• Experience supporting a founder/CEO or C-level executive preferred.
• Demonstrated experience handling confidential information and sensitive communications.
• Strong ability to manage competing priorities, shifting deadlines, and high-volume demands.
• Advanced proficiency in Microsoft Office Suite, Zoom, Teams, SharePoint and similar platforms.
• Biotech, pharma, or tech experience is advantageous but not required.
• Onsite availability in Austin, TX, 4 days minimum.
• Travel up to 10%.

Responsibilities

• Manage and protect the CEO’s calendar with priorities and follow-ups across teams.
• Arrange complex domestic and international travel and handle urgent issues independently.
• Coordinate investor and board meetings; prepare agendas, minutes, and materials.
• Lead cross-functional projects; monitor timelines and accountability across departments.
• Drive process improvements and operational initiatives to increase efficiency and scalability.
• Act as a liaison between the CEO and stakeholders with clear, timely communication.
• Protect confidential information with discretion and sound judgment.
• Provide personal administrative support as needed with professionalism and discretion.
• Design and refine organizational systems and workflows for efficiency.
• Proactively resolve problems and gradually take on decision-making responsibilities.
• Contribute positively and maintain a steady presence in high-pressure situations.
• Adopt new tools and AI technologies to enhance executive support.

Skills

Integrity

Discretion

Emotional intelligence

Independent worker

Communication skills

Cross-functional collaboration

Problem solving

Calm under pressure

Project execution

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Zoom

Teams

SharePoint

Microsoft Copilot

ChatGPT

Job description

Cristcot is seeking a full-time, on-site Executive Assistant in Austin, TX to partner with the CEO on prioritization, scheduling, and strategic operations. The role requires handling high-priority initiatives, confidential matters, and cross-functional collaboration to scale the organization.

You will manage complex calendars, coordinate travel, support board and investor meetings, and drive process improvements while maintaining discretion and professionalism in all interactions.