Strategic Executive Assistant to the CEO and Board

YMCA Buffalo Niagara; Buffalo (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

YMCA Buffalo Niagara seeks an Executive Assistant to the President/CEO to partner with leadership, manage calendars, coordinate board governance, and advance organizational priorities across the nonprofit. The role requires discretion, strong communication, and the ability to coordinate with volunteers and senior leaders.

The position is on-site and involves coordinating across committees and stakeholders to ensure strategic initiatives are executed efficiently.

Qualifications

• Associate degree or equivalent; Bachelor's degree preferred.
• 5–8+ years of progressively responsible experience in project management, executive operations, governance, or related field.
• Expertise with Microsoft Office 365 applications and producing executive-level correspondence and presentations.

Responsibilities

• Provide comprehensive administrative support to the President & CEO, including calendars, meetings, travel, and prioritizing requests.
• Screen communications and draft executive communications; manage confidential information with discretion.
• Coordinate executive meetings and action item follow-up to ensure completion.
• Record and maintain board minutes and governance records; support board recruitment and onboarding.
• Track strategic initiatives, develop dashboards, and support annual planning and organizational goal-setting.
• Coordinate executive events, donor engagement, and stakeholder meetings.

Skills

Communication skills

Project management

Stakeholder engagement

Organizational leadership

Governance support

Education

Associate degree in business administration, public administration, nonprofit management, or related field

Bachelor’s degree preferred

Tools

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

YMCA Buffalo Niagara seeks an Executive Assistant to the President/CEO to partner with leadership, manage calendars, coordinate board governance, and advance organizational priorities across the nonprofit. The role requires discretion, strong communication, and the ability to coordinate with volunteers and senior leaders.

The position is on-site and involves coordinating across committees and stakeholders to ensure strategic initiatives are executed efficiently.