Executive Assistant to CEO & Board — Strategic Support Lead

YMCA Southcoast; New Bedford (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with 12% match

Life & Long-Term Disability Insurance

Association Membership

Vacation and generous leave

Job summary

YMCA Southcoast in New Bedford, MA seeks an Executive Assistant to the President and CEO to provide top-tier administrative support to the CEO and the Board of Directors. The role is in-person and involves managing complex calendars, preparing board materials, and ensuring professional presentation of all communications.

Responsibilities include coordinating board meetings, data compilation for strategic reports, travel arrangements, and maintaining office operations.

Qualifications

• 10+ years of high-level executive support experience, with at least 6 years supporting C-Suite executives.
• BA or BS in a related field is preferred but not required.
• Experience balancing competing priorities while maintaining attention to detail.

Responsibilities

• Maintain complex schedules and calendars for the CEO.
• Prepare correspondence and presentations with proofreading and professionalism.
• Administer Board meetings: agendas, materials, minutes, and communications.
• Oversee office operations, staffing, supplies, and vendor relations.
• Compile data and national/statistical reports as directed by the President & CEO.
• Attend Board committee meetings and transcribe minutes.
• Coordinate travel for the CEO and key staff; manage arrangements as needed.
• Develop professional relationships with internal staff and external affiliates.
• Provide legal documentation support and project support as required.
• Perform high-level administrative tasks as directed by the President & CEO.

Skills

Executive support

C-Suite support

Board governance

MS Office

Adobe Acrobat

Calendar management

Communication

Education

BA/BS preferred

Tools

MS Office

Adobe Acrobat

Database software

Job description

YMCA Southcoast in New Bedford, MA seeks an Executive Assistant to the President and CEO to provide top-tier administrative support to the CEO and the Board of Directors. The role is in-person and involves managing complex calendars, preparing board materials, and ensuring professional presentation of all communications.

Responsibilities include coordinating board meetings, data compilation for strategic reports, travel arrangements, and maintaining office operations.