Strategic Executive Assistant to the CEO

Adobe Care And Wellness Llc; Phoenix (AZ); On-site; USD 69,000 - 85,000; Full time

Job summary

Adobe Population Health is seeking an Executive Assistant in Phoenix to provide high-level administrative support to the Executive Chair, Chief Executive Officer, and other members of the C-suite. This full-time role manages calendars, travel, meetings, and communications.

You will oversee events, leadership meetings, and cross-functional coordination, requiring discretion, professional judgment, and proactive problem-solving.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree preferred; CAPABLE of handling complex administrative tasks.

Responsibilities

• Provide high-level executive and administrative support to the Executive Chair, CEO, and other members of the C-suite.
• Manage complex executive calendars, coordinate meetings, prioritize scheduling requests, and proactively resolve conflicts.
• Serve as a key liaison between executive leadership, internal departments, external business partners, clients, and stakeholders.
• Prepare, review, and distribute executive correspondence, presentations, reports, agendas, and other business documents.
• Handle sensitive and confidential information with the highest level of professionalism, integrity, and discretion.
• Coordinate executive leadership, board, senior management, and strategic planning meetings, including scheduling, logistics, agendas, and meeting materials.
• Attend designated meetings to document discussions, key decisions, action items, responsible parties, and follow-up deadlines.
• Lead the planning, coordination, and execution of companywide events, executive meetings, leadership retreats, and client or partner visits.
• Oversee day-to-day administrative operations at the Phoenix headquarters to support an organized, professional workplace.
• Provide mentorship and guidance to administrative personnel across departments.

Skills

Executive support

Calendar management

Communication

Discretion

Travel coordination

Event planning

Vendor management

Budgeting

Team mentorship

Education

High school diploma or equivalent

Associate or bachelor’s degree in business administration or related field

Tools

Microsoft Office

Job description

Adobe Population Health is seeking an Executive Assistant in Phoenix to provide high-level administrative support to the Executive Chair, Chief Executive Officer, and other members of the C-suite. This full-time role manages calendars, travel, meetings, and communications.

You will oversee events, leadership meetings, and cross-functional coordination, requiring discretion, professional judgment, and proactive problem-solving.