Executive Assistant to CEO - Hybrid, High-Impact Support

National Kidney Foundation of Arizona; Phoenix (AZ); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Office-first hybrid environment

401(k) with employer match

Paid holidays

Vacation and sick time

Life insurance

Short-term disability

Job summary

National Kidney Foundation of Arizona is seeking an organized, resourceful Executive Assistant to the CEO to manage a demanding calendar, prepare meetings, handle confidential information and keep critical tasks on track.

In this hybrid, office-first role you’ll also support travel, events, research and cross-department needs, ensuring smooth operations and clear, professional communication across the organization.

Qualifications

• 4+ years of administrative experience, preferably supporting senior or executive leadership.
• Excellent organization, attention to detail and follow-through.
• Strong written and verbal communication skills.
• Discretion, diplomacy and sound professional judgment.
• Ability to manage changing priorities and work both independently and collaboratively.

Responsibilities

• Manage the CEO’s calendar, scheduling, meeting preparation and follow-up.
• Prepare correspondence, presentations, reports and other materials, including confidential information.
• Support Board and committee meetings with scheduling, materials, logistics, minutes and follow-up.
• Prepare CEO expense reports and maintain organized administrative systems.
• Provide administrative support across departments, including research, travel and hotel bookings, catering, meeting logistics and special projects.
• Coordinate office needs such as supply orders, equipment and maintenance requests.
• Serve as a liaison with our insurance broker and help coordinate staff questions and requests.
• Serve as the internal point of contact between staff and our third-party social media partner.
• Assist with Raiser’s Edge NXT (our in-house CRM platform), organizational events and other projects as needed.
• Look for ways to make administrative processes easier and more efficient.

Skills

Administrative experience

Calendar management

Attention to detail

Communication skills

Discretion

Microsoft Office

CRM platforms

Team collaboration

Tools

CRM platforms

Job description

National Kidney Foundation of Arizona is seeking an organized, resourceful Executive Assistant to the CEO to manage a demanding calendar, prepare meetings, handle confidential information and keep critical tasks on track.

In this hybrid, office-first role you’ll also support travel, events, research and cross-department needs, ensuring smooth operations and clear, professional communication across the organization.