Executive Assistant to the CEO | Board & Strategy Support

SCAN Health Plan; California, Northern (MO, KY); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Wellness program

PTO + holidays

401(k) match

Tuition reimbursement

Annual bonus

Job summary

SCAN Health Plan in California is seeking an Executive Assistant to the CEO Office to ensure smooth operation of the executive office and Board activities. You will manage complex calendars, coordinate travel, plan events, and prepare materials to support strategic initiatives.

You will lead a community of practice among executive assistants, mentor peers, and uphold confidentiality with professionalism and discretion while advancing SCAN’s mission and goals.

Qualifications

• Bachelor's degree or equivalent experience required.
• Minimum 4 years supporting C-suite executives or CEO.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks with high accuracy and discretion.
• Strong problem-solving and proactive anticipating needs.

Responsibilities

• Provide comprehensive administrative support to the CEO Office, including Board events and materials.
• Manage complex calendars, schedule meetings, and travel arrangements.
• Plan and coordinate high-level meetings and events.
• Prepare agendas, materials, and follow-up reports; maintain confidential files.
• Lead a community of practice among executive assistants.
• Assist with office administration and brand representation.

Skills

Calendar management

Executive support

Travel coordination

Event planning

Meeting facilitation

Board coordination

Confidentiality

C-suite support

Project management

Mentoring / community leadership

Education

Bachelor's Degree in Business Administration, Communications, or related field

Tools

Microsoft Office Suite (CoPilot)

Job description

SCAN Health Plan in California is seeking an Executive Assistant to the CEO Office to ensure smooth operation of the executive office and Board activities. You will manage complex calendars, coordinate travel, plan events, and prepare materials to support strategic initiatives.

You will lead a community of practice among executive assistants, mentor peers, and uphold confidentiality with professionalism and discretion while advancing SCAN’s mission and goals.