Executive Assistant

Adobe; Atlanta (GA); On-site; USD 60,000 - 90,000; Full time

Job summary

Adobe Utah Site is seeking an experienced Executive Assistant to support the VP of Engineering and site leadership. You will manage calendars, coordinate travel, prepare agendas, and handle confidential information with discretion.

You will represent the executive and the team, foster positive relationships across Adobe Workfront, and ensure smooth operations in a fast-paced, high-visibility environment at the Utah site.

Qualifications

• Organized, proactive, detail- and task-oriented.
• Discretion and diplomacy due to confidential information.
• Ability to build relationships and support busy executives.

Responsibilities

• Be a highly visible member of the Adobe Workfront team and the Adobe Utah site and act as an ambassador of the company.
• Act as the proxy for the executive and their team; set the tone for the organization, maintain the executive’s image and speak on their behalf.
• Manage a warm, welcoming environment for the organization and keep the executive and their team informed and aware of organizational issues, potential concerns, conflicts, etc.
• Heavy calendar and time management, requiring consistent and fluid interaction with internal and external executives and assistants to coordinate complex meetings and busy schedules.
• Arrange and coordinate business travel, events, and meetings and adapt quickly to changes in travel plans, schedules, or requirements.
• Prepare agendas, presentations, and provide logistical and clerical support for the executive and their team.
• Track and report on department initiatives and budgets, create and submit purchase orders and expense reports.

Job description

Executive Assistant – Adobe Utah Site

Role Overview

This Executive Assistant role will be an influential position within the company reporting directly to the VP of Engineering of Adobe Workfront who is also the Site Lead for the Adobe Utah site. This individual will provide administrative support in a variety of capacities and must be organized, proactive, detail- and task-oriented. This position is often privy to confidential information and as such, requires discretion and diplomacy. We are targeting someone who is driven, energetic, flexible, and able to build positive relationships throughout the company and create positive experiences for the site.

Responsibilities

• Be a highly visible member of the Adobe Workfront team and the Adobe Utah site and act as an ambassador of the company.
• Act as the proxy for the executive and their team; set the tone for the organization, maintain the executive’s image and speak on their behalf and represent them on multiple issues and subjects.
• Manage a warm, welcoming environment for the organization and keep the executive and their team informed and aware of organizational issues, potential concerns, conflicts, etc.
• Heavy calendar and time management, requiring consistent and fluid interaction with internal and external executives and assistants to coordinate complex meetings and busy schedules.
• Arrange and coordinate business travel, events, and meetings and adapt quickly to changes in travel plans, schedules, or requirements.
• Prepare agendas, presentations, and provide logistical and clerical support for the executive and their team.
• Track and report on department initiatives and budgets, create and submit purchase orders and expense reports.