Strategic Executive Assistant to the CEO

Bar Harbor Bank & Trust; Bar Harbor (ME); On-site; USD 70,000 - 100,000; Full time

Job summary

Bar Harbor Bank & Trust is seeking an Executive Assistant to provide high-level administrative, organizational, and operational support to the CEO and Senior Executive Team. The role acts as trusted partner, managing priorities, communications, schedules, and business activities in a fast-paced bank environment.

You will anticipate needs, maintain confidentiality, draft executive communications, coordinate meetings and travel, and assist with governance activities.

Qualifications

• Associate's degree in business administration, communications, or related field.
• Experience supporting senior executives in banking or regulated industry helpful.
• Advanced proficiency with Outlook, Word, Excel, PowerPoint, and Zoom.
• Strong organizational and time-management skills with calendars and deadlines.

Responsibilities

• Provide executive administrative support to CEO and SET.
• Manage complex calendars and coordinate meetings.
• Prepare executive communications and materials.
• Coordinate board and governance meeting logistics.
• Prepare expense reports, invoices, and docs.
• Ensure confidentiality and discretion in handling sensitive matters.
• Assist with special projects and strategic initiatives.

Skills

Executive support

Calendar management

Communication

Discretion

Notetaking

Travel coordination

Education

Associate's degree in business/related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Zoom

Job description

Bar Harbor Bank & Trust is seeking an Executive Assistant to provide high-level administrative, organizational, and operational support to the CEO and Senior Executive Team. The role acts as trusted partner, managing priorities, communications, schedules, and business activities in a fast-paced bank environment.

You will anticipate needs, maintain confidentiality, draft executive communications, coordinate meetings and travel, and assist with governance activities.