Executive Assistant to CEO — Banking & Finance

Gulf Capital Bank; Houston (TX); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

401(k)

401(k) matching

Dental insurance

Job summary

Gulf Capital Bank in Houston, TX seeks an Executive Assistant to provide high‑level administrative and strategic support to the President and CEO. The ideal candidate is highly organized, trustworthy, and able to handle confidential information while managing complex calendars with precision.

Duties include calendar and travel management, board liaison, preparation of materials, financial and regulatory literacy support, gatekeeping, and project coordination.

Qualifications

• Bachelor’s degree in business administration or equivalent relevant work experience.
• Minimum of 5-7 years of experience supporting C-level executives, preferably in banking or financial services.

Responsibilities

• Executive Calendar & Travel Management: Manage a complex, fast-changing corporate calendar; coordinate travel, lodging, and expense reports.
• Board of Directors Liaison: Prepare and distribute board materials; record meeting minutes.
• Financial & Regulatory Literacy: Review financial reports and regulatory documents; prepare reports and decks for meetings.
• Gatekeeping & Communication: Screen calls, draft letters and memos for the CEO; interact with high-net-worth clients and stakeholders.
• Project Support & Confidentiality: Track projects and maintain confidential records with strict privacy.
• Inventory Management: Maintain office supplies and ensure a well-organized workspace.

Skills

Microsoft Office 365

Board portal software

Education

Bachelor’s degree in business administration or equivalent

Job description

Gulf Capital Bank in Houston, TX seeks an Executive Assistant to provide high‑level administrative and strategic support to the President and CEO. The ideal candidate is highly organized, trustworthy, and able to handle confidential information while managing complex calendars with precision.

Duties include calendar and travel management, board liaison, preparation of materials, financial and regulatory literacy support, gatekeeping, and project coordination.