Strategic Executive Assistant to CEO | Flexible Hours

Bar Harbor Bankshares; Bar Harbor (ME); On-site; USD 70,000 - 100,000; Full time

Job summary

Bar Harbor Bankshares in Bar Harbor, Maine, seeks an Executive Assistant to provide high-level administrative support to the CEO and Senior Executive Team. The role partners with leadership to manage priorities, communications, schedules, and business activities in a fast-paced banking environment.

The position demands discretion, professionalism, and proactive problem-solving, with responsibilities including calendar management, board meeting support, travel planning, expense processing, and

Qualifications

• Associate's degree in business administration, communications, or a related field preferred.
• Experience supporting senior executives, especially within banking or regulated industries is helpful.
• Advanced proficiency with Outlook, Word, Excel, PowerPoint, and Zoom.
• Exceptional organizational and time-management skills with ability to manage calendars and deadlines.
• Strong written and verbal communication for polished executive materials.
• Discretion, confidentiality, and independent judgment in sensitive matters.
• Proactive mindset with ability to anticipate needs and take initiative.

Responsibilities

• Provide comprehensive administrative support to the CEO and senior executives.
• Manage complex calendars, meetings, travel, and commitments for leadership.
• Draft, edit, and proofread executive correspondence and materials.
• Coordinate board and governance activities, including meetings and material preparation.
• Monitor deadlines and follow up on action items.
• Support special projects and maintain organized records.

Skills

Organizational skills

Time management

Communication skills

Discretion

Independent judgment

Interpersonal skills

Calendar management

Outlook

Word

Excel

PowerPoint

Zoom

Scheduling

Education

Associate's degree

Tools

BoardVantage

Job description

Bar Harbor Bankshares in Bar Harbor, Maine, seeks an Executive Assistant to provide high-level administrative support to the CEO and Senior Executive Team. The role partners with leadership to manage priorities, communications, schedules, and business activities in a fast-paced banking environment.

The position demands discretion, professionalism, and proactive problem-solving, with responsibilities including calendar management, board meeting support, travel planning, expense processing, and