Strategic Executive Assistant to the C-Suite

City Wide Facility Solutions; Lenexa (KS); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Bonus potential

Medical, dental, vision insurance

Life insurance

Short and long-term disability

PTO

401k plan

Community service time

Job summary

City Wide Facility Solutions is seeking an Executive Administrative professional to provide comprehensive support to the CEO, President, and CFO. The role manages calendars, communications, meeting prep, and administrative processes to keep leadership organized and prepared.

The successful candidate will coordinate across departments, track projects, and ensure timely follow-through on executive decisions in a fast-paced environment, exercising sound judgment and discretion.

Qualifications

• Bachelor's degree required.
• 2–4 years of relevant experience.
• Strong organizational skills and consistent attention to detail.
• Excellent written and verbal communication.
• Ability to work independently with limited guidance and adapt to changing priorities.
• Sound judgment and discretion when handling confidential information.
• Ability to manage multiple deadlines while maintaining accuracy and professionalism.
• Proficiency with Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Manage executive Outlook email, calendars, tasks, and contacts, including drafting correspondence, scheduling appointments, and prioritizing follow-up.
• Coordinate the business calendars of the CEO, President, and CFO, proactively resolving scheduling conflicts and ensuring they are prepared for meetings and commitments.
• Schedule executive meetings and calls; coordinate agendas, supporting materials, logistics, and reminders.
• Arrange business travel, including transportation, accommodations, itineraries, and related meeting details.
• Screen and respond to calls and correspondence, exercising discretion and routing requests appropriately.
• Organize and maintain electronic records, including board materials, franchise communications, and other documents.
• Process business credit card statements and expense reports, obtain supporting documentation, and resolve discrepancies.
• Translate executive direction into clear tasks, timelines, and follow-up items.
• Coordinate assigned projects across departments, confirming responsibilities, monitoring deadlines, and communicating progress.
• Track executive decisions and commitments to ensure action items are completed.
• Maintain recurring leadership meeting schedules and administrative processes.
• Support executives with research, information gathering, and preparation of reports.
• Draft and coordinate routine executive correspondence, meeting communications, and business updates.
• Coordinate employee and franchise recognition on behalf of executives, working with the appropriate department.
• Ensure communications are accurate, timely, professional, and consistent with company standards.

Skills

Organizational skills

Written & verbal communication

Independent work

Judgment & discretion

Problem solving

Deadline management

Office software knowledge

Education

Bachelor’s Degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

City Wide Facility Solutions is seeking an Executive Administrative professional to provide comprehensive support to the CEO, President, and CFO. The role manages calendars, communications, meeting prep, and administrative processes to keep leadership organized and prepared.

The successful candidate will coordinate across departments, track projects, and ensure timely follow-through on executive decisions in a fast-paced environment, exercising sound judgment and discretion.