Strategic Executive Assistant to the C-Suite

AST SpaceMobile; Fairfax (VA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Retirement Plan with Company 
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Paid Time Off and Holidays

Career Growth and Development

EAP and voluntary benefits

Job summary

AST SpaceMobile seeks an organized Executive Administrative Assistant to support two C-level executives. You will manage complex calendars across time zones, coordinate domestic and international travel, prepare reports, and maintain the operating rhythm.

You will act as the primary liaison for key customers, partners, and internal teams, ensuring efficient communications. This role requires discretion, proactive problem-solving, and the ability to work independently in a fast-paced environment.

Qualifications

• 7+ years of progressive experience as an executive assistant, including 3+ years supporting a C-suite or senior VP-level leader.
• Advanced proficiency with Google Workspace or Microsoft 365, including calendar, email, docs, spreadsheets, and presentations.
• Experience with expense, travel, and collaboration tools (e.g., Concur, Expensify, Teams, Zoom, Perk, Ramp).
• Demonstrated ability to handle confidential information with discretion and sound judgment.

Responsibilities

• Manage a complex, high-volume calendar across time zones, prioritizing meetings with customers, partners, board members, and executives.
• Coordinate scheduling for direct reports' meetings (QBRs, one-on-ones, SLTs, etc.).
• Triage the executive's inbox and draft responses, flag urgent items.
• Serve as the first point of contact for internal and external stakeholders.
• Prepare briefing notes, agendas, decks, and pre-reads for leadership reviews.

Skills

Calendar management

Travel coordination

Discretion & confidentiality

Executive support

Email & inbox management

Communication

Education

Bachelor's degree in business administration or related field

Tools

Google Workspace

Microsoft 365

Concur

Expensify

Teams

Zoom

Salesforce

HubSpot

Gong

Job description

AST SpaceMobile seeks an organized Executive Administrative Assistant to support two C-level executives. You will manage complex calendars across time zones, coordinate domestic and international travel, prepare reports, and maintain the operating rhythm.

You will act as the primary liaison for key customers, partners, and internal teams, ensuring efficient communications. This role requires discretion, proactive problem-solving, and the ability to work independently in a fast-paced environment.