Executive Assistant

Dalfen Industrial LLC; Dallas (TX); On-site; USD 60,000 - 95,000; Full time

Job summary

Dalfen Industrial is seeking an Executive Assistant to join our Dallas headquarters, providing top-level support to the C-suite. The ideal candidate is well-organized and adept at scheduling meetings, preparing documentation and presentations.

Responsibilities include managing calendars, coordinating travel, handling calls and emails, drafting slides, and maintaining records; the role also handles ad hoc duties and minor bookkeeping.

Qualifications

• Bachelor's degree or equivalent experience.
• 5 years experience working with C-level.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.

Responsibilities

• Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters, and setting up reminders.
• Assist in preparation for meetings (including set up, material etc.)
• Answer incoming phone calls and accurately take messages
• Respond to emails and document requests on behalf of executive
• Monitor email flow and organize by priority
• Perform ad hoc duties as needed (business and personal) for executive
• Draft slides, meeting notes and documents as necessary
• Coordinate all travel arrangements and create trip itineraries
• Maintain comprehensive and accurate records, documents and reports, including contact lists
• Perform minor bookkeeping duties such as expense reimbursements

Skills

Calendar management

Executive support

MS Office

Communication

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Dalfen Industrial is looking for an Executive Assistant to join our team. The ideal candidate will provide top-level assistance to our C-suite based in the Dallas headquarters office. The candidates should be well-organized and comfortable scheduling meetings, preparing documentation and presentations for meetings as necessary.

Position Responsibilities

• Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters, and setting up reminders
• Assist in preparation for meetings (including set up, material etc.)
• Answer incoming phone calls and accurately take messages
• Respond to emails and document requests on behalf of executive
• Monitor email flow and organize by priority
• Perform ad hoc duties as needed (business and personal) for executive
• Draft slides, meeting notes and documents as necessary
• Coordinate all travel arrangements and create trip itineraries
• Maintain comprehensive and accurate records, documents and reports, including contact lists
• Perform minor bookkeeping duties such as expense reimbursements

Skills & Experience

• Bachelor's degree or equivalent experience
• 5 years experience working with C-level
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Company Overview

Dalfen Industrial is one of the largest private equity owner, operators, and developers of industrial real estate, with $5.3 billion in assets under management. The firm has raised multiple private equity funds and currently manages more than 74 million square feet of industrial real estate. Dalfen is vertically integrated across nine offices, offering a challenging, fast-paced work environment.

Visit www.dalfen.com for more information.