Executive Assistant

ADP, Inc.; Dallas (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Dalfen Industrial in Dallas seeks an Executive Assistant to support our C-suite at the headquarters. You will manage the executive’s calendar, schedule meetings, prepare materials, and handle inquiries with discretion while coordinating travel and maintaining records.

The role requires a Bachelor’s degree or equivalent, 5 years of C-level experience, superb communication, and strong organization. Proficiency in Microsoft Office and the ability to multi-task with tight deadlines are essential in

Qualifications

• Bachelor’s degree or equivalent experience.
• 5 years experience working with C-level executives.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, able to multi-task with strong follow-up.
• Strong written and verbal communication skills.

Responsibilities

• Managing the executive's day-to-day calendar, including appointments and reminders.
• Assist in preparation for meetings and set up materials.
• Answer calls and accurately take messages.
• Respond to emails and document requests for the executive.
• Monitor email flow and organize by priority.
• Perform ad hoc duties (business and personal) for the executive.
• Draft slides, meeting notes and documents as needed.
• Coordinate travel arrangements and create itineraries.
• Maintain comprehensive records and reports, including contact lists.
• Perform minor bookkeeping such as expense reimbursements.

Skills

C-level experience

Microsoft Office

Multi-tasking

Communication skills

Calendar management

Education

Bachelor's degree

Job description

Dalfen Industrial is looking for an Executive Assistant to join our team. The ideal candidate will provide top-level assistance to our C-suite based in the Dallas headquarters office. The candidates should be well-organized and comfortable scheduling meetings, preparing documentation and presentations for meetings as necessary.

Position Responsibilities

• Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters, and setting up reminders
• Assist in preparation for meetings (including set up, material etc.)
• Answer incoming phone calls and accurately take messages
• Respond to emails and document requests on behalf of executive
• Monitor email flow and organize by priority
• Perform ad hoc duties as needed (business and personal) for executive
• Draft slides, meeting notes and documents as necessary
• Coordinate all travel arrangements and create trip itineraries
• Maintain comprehensive and accurate records, documents and reports, including contact lists
• Perform minor bookkeeping duties such as expense reimbursements

Skills & Experience

• Bachelor's degree or equivalent experience
• 5 years experience working with C-level
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Company Overview

Dalfen Industrial is one of the largest private equity owner, operators, and developers of industrial real estate, with $5.3 billion in assets under management. The firm has raised multiple private equity funds and currently manages more than 74 million square feet of industrial real estate. Dalfen is vertically integrated across nine offices, offering a challenging, fast-paced work environment.