Strategic Executive Assistant to Assistant Superintendent

Beta Academy; Houston (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Beta Academy in Houston, TX is seeking an Executive Assistant to the Assistant Superintendent for a 12-month, onsite role. You will manage calendars, prepare meeting materials, coordinate events, and ensure timely follow-through to support school leadership with professionalism and discretion.

You will handle agendas, documents, communications, training materials, and reporting, partnering with principals, families, and vendors to uphold Beta Academy's standards of excellence and confidentiality.

Qualifications

• Requires strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage calendars, meetings, and competing priorities.

Responsibilities

• Maintain and organize the Assistant Superintendent's calendar and schedule meetings.
• Prepare agendas, documents, and presentations for meetings and trainings.
• Coordinate events, travel, and logistics with vendors and stakeholders.
• Draft, proofread, and distribute communications with professional tone and accuracy.
• Track action items, follow-ups, and deadlines to ensure timely completion.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Executive support

Calendar management

Meeting coordination

Presentation prep

Document preparation

Confidentiality

Professional communication

Project coordination

Time management

Attention to detail

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree (preferred)

Tools

Google Workspace

Microsoft Office

Job description

Beta Academy in Houston, TX is seeking an Executive Assistant to the Assistant Superintendent for a 12-month, onsite role. You will manage calendars, prepare meeting materials, coordinate events, and ensure timely follow-through to support school leadership with professionalism and discretion.

You will handle agendas, documents, communications, training materials, and reporting, partnering with principals, families, and vendors to uphold Beta Academy's standards of excellence and confidentiality.