Strategic Executive Assistant to SVP & Deputy General Counsel

HP; Spring (TX); On-site; USD 44,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Employee assistance program

Flexible spending account

Life insurance

Parental leave

Job summary

HP is seeking an Executive Assistant to support the SVP Deputy General Counsel for Trust & Privacy, Trade and Enterprise Operations Legal. The role requires handling complex calendars, coordinating with senior leaders, arranging travel, and ensuring compliance with HP policies.

The ideal candidate will have 7+ years of general legal experience, strong PowerPoint skills, exceptional communication and organizational abilities, and a discreet approach to confidential information.

Qualifications

• Ability to work independently.
• Strong PowerPoint skills (Mandatory).
• Ability to run meetings with high-level executives.
• Strong time management and ability to meet deadlines.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Strong problem-solving and decision-making skills needed.
• Ability to act as a gatekeeper and elevate relevant information to executives as needed.
• Skilled in the use of standard office equipment (e.g., copiers, collaboration tools such as Zoom and Teams, projectors).
• Ability to work effectively with minimal supervision.
• Strong interpersonal skills and relationship building.
• Ability to treat confidential information with appropriate discretion.
• Exceptional attention to detail.
• Intermediate or Advanced with Microsoft Office Suite and communication tools.
• Ability to perform under pressure.
• Notary certification preferred.

Responsibilities

• Provide exemplary administrative support to the Deputy General Counsel for Trust & Privacy, Trade, and Enterprise Operations Legal.
• Manages calendar for the Leadership Team, including meeting prioritization and resolving calendaring conflicts seamlessly.
• Works closely with other Executive Assistants to ensure smooth running of all calendars; on occasions, works with L1 Executive Leadership Team to align meetings as needed.
• Ensures all travel-related needs are met, and any issues are addressed as soon as possible.
• Completes expense reports in a timely and efficient manner, while ensuring accuracy.
• Assists in planning and scheduling meetings – both large and small - for the Trust & Privacy, Trade, and Enterprise Operations Legal Organization. May include travel, hotel bookings, and ground transportation.
• Understands and ensures adherence to HP policies and procedures, including those related to travel and expenses.
• Provides leadership and partnership to other Assistants in Legal to ensure alignment and a consistent experience.
• Builds a strong network to ensure work is completed in a timely and accurate manner.
• Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions.
• Completes work with minimal supervision/direction.

Skills

Independent work

PowerPoint skills

Executive meetings

Time management

Verbal and written communication

Organization & multitasking

Problem solving

Gatekeeper

Office equipment

Work with minimal supervision

Interpersonal skills

Discretion with confidential info

Attention to detail

Microsoft Office proficiency

Under pressure

Notary certification

Education

7+ years general legal experience

High school graduate

2+ years college level education preferred

Tools

Zoom

Teams

Job description

HP is seeking an Executive Assistant to support the SVP Deputy General Counsel for Trust & Privacy, Trade and Enterprise Operations Legal. The role requires handling complex calendars, coordinating with senior leaders, arranging travel, and ensuring compliance with HP policies.

The ideal candidate will have 7+ years of general legal experience, strong PowerPoint skills, exceptional communication and organizational abilities, and a discreet approach to confidential information.